Project Manager, Operations (Contract)

Energy Trust of Oregon•Portland, OR

2d•Hybrid

About The Position

The Operations Project Manager supports the Operational Management Team (OMT) by managing and coordinating the work required to carry out OMT priorities, initiatives, and ongoing operations. This position plays a central role in helping OMT and its sub-teams move work forward by developing and maintaining project plans, tracking deliverables, facilitating meetings, coordinating cross-functional efforts, and monitoring progress toward goals. This individual manages multiple concurrent workstreams, maintains project and operational plans, facilitates collaboration across teams, and helps ensure OMT decisions are translated into clear actions and completed on time. The role requires strong project management, facilitation, organizational, and communication skills, as well as advanced proficiency in SharePoint, Asana, Outlook, Teams, and other project management and collaboration tools. This individual serves as a key partner to OMT, helping create structure, accountability, and visibility across a broad portfolio of operational work. The role requires the ability to work independently, build strong working relationships across the organization, identify and resolve obstacles, and proactively keep work moving forward. The individual also coordinates the operational and administrative activities that enable OMT to function effectively. This includes managing OMT calendars and meeting schedules, coordinating invitations and logistics, preparing meeting materials, capturing and distributing meeting notes, maintaining action items, decision, and risk logs, and tracking progress on assigned tasks and commitments. The role serves as a central point of coordination for OMT work, helping ensure decisions are documented, responsibilities are clear, follow-up activities are completed, and information is communicated consistently across OMT, advisors, and supporting teams. This individual reports to the Project Management Office Manager. This position is expected to report to the Portland office quarterly at a minimum for all staff and other in-person meetings. This position would not be required to travel. SUPERVISORY RESPONSIBILITY This position has no supervisory responsibilities.

Requirements

Bachelor’s degree or equivalent professional experience.
Three years of project management, operations management, program coordination, or similar experience leading projects, facilitating groups, and coordinating cross-functional work.
Demonstrated experience developing and maintaining project plans, workplans, timelines, milestones, dependencies, risks, and action plans for multiple concurrent initiatives.
Demonstrated experience facilitating meetings and working sessions that result in decisions, recommendations, and clear next steps.
Advanced experience using Asana (or similar work management platform) for project planning, task management, reporting, dashboards, workflow management, and coordination of complex work across multiple teams.
Experience creating, maintaining, and improving operational systems and tools that support project execution, organizational planning, and visibility into work.
Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint, with the ability to prepare presentations, reports, dashboards, and decision-support materials.
Experience using SharePoint or similar document management and collaboration platforms to organize information, maintain documentation, and support team operations.
Strong ability to plan, prioritize, and manage multiple workstreams and competing priorities while maintaining attention to detail and follow-through.
Ability to identify risks, dependencies, and barriers to progress and proactively work with stakeholders to develop solutions and keep work moving forward.
Excellent written, verbal, facilitation, and interpersonal communication skills; able to work effectively with staff, managers, directors, and cross-functional teams.
Demonstrated ability to influence, coordinate, and drive accountability without direct supervisory authority.
Ability to work independently, exercise sound judgment, and manage ambiguity in a dynamic and evolving environment.
Commitment to Energy Trust’s diversity, equity, and inclusion values to create a respectful and supportive workplace.

Nice To Haves

Experience supporting organizational planning, governance, operational improvement, leadership teams, or cross-functional initiatives is preferred.
Project Management Professional (PMP) certification or similar project management certification is preferred.

Responsibilities

Manage and coordinate the work required to carry out OMT priorities, initiatives, and ongoing operations.
Develop and maintain project plans, tracking deliverables, facilitating meetings, coordinating cross-functional efforts, and monitoring progress toward goals.
Manage multiple concurrent workstreams and maintain project and operational plans.
Facilitate collaboration across teams and ensure OMT decisions are translated into clear actions and completed on time.
Coordinate operational and administrative activities that enable OMT to function effectively.
Manage OMT calendars and meeting schedules, coordinating invitations and logistics, preparing meeting materials, capturing and distributing meeting notes, maintaining action items, decision, and risk logs, and tracking progress on assigned tasks and commitments.
Serve as a central point of coordination for OMT work, helping ensure decisions are documented, responsibilities are clear, follow-up activities are completed, and information is communicated consistently across OMT, advisors, and supporting teams.
Handle confidential and sensitive information with discretion and professionalism.
Apply organizational skills, time management, problem solving, analytical thinking, to organize work and ensure work is completed accurately and on time.

Benefits

Health/dental/vision insurance
Employer sponsored and paid life/disability
401(k) with a company contribution of 6% of your salary after 90 days of employment
TriMet pass
Access to health and dependent FSA/HSA accounts
Generous paid vacation, holidays and sick days
Paid volunteer hours
Employee assistance program
Career advancement opportunities
Great colleagues and culture
Flexibility to work from home and/or an office space at the Portland, OR location
Work from home laptop provided