Operations Project Manager (Administrative)

Medrina • Miami, FL

6d • $90,000 - $100,000 • Remote

About The Position

Come grow with us! Medrina has been voted one of the fastest growing companies and 92% of our employees feel we are a Great Place to Work! The Operations Projects Manager serves as a strategic right hand to executive and administrative leadership (e.g., CMO, COO, SVP), combining high-level executive support with project management and operational leadership. This role is responsible for driving execution of key initiatives, managing cross-functional priorities, and ensuring alignment across the organization. This role operates as a force multiplier—translating strategy into action, improving organizational efficiency, and enabling leadership to focus on growth, clinical excellence, and market expansion . This is a full-time role operating during standard business hours Monday - Friday (from your home office remotely). This is not a flexible schedule opportunity. Traveling up to 25% for company meetings is required. The candidate must reside in the U.S. - Eastern time zone (FL preferred). Annual salary starting at $90,000 - $100,000 commensurate with experience (see requirements below). We offer robust benefits package including 15 days of vacation, 7 paid holidays, and 5 sick days annually. Group benefits, which begin day one, include numerous health/dental/vision plans, employer-paid life insurance, 401(k) with a company match and more!

Requirements

• Bachelor’s degree required; master's degree (MBA, MHA, MPH) preferred.
• 5 - 10 years of experience in healthcare operations, consulting, project management, or similar roles (in post-acute care, SNF, or value-based care is preferred).
• Experience in high-growth, multi-site healthcare organizations strongly preferred.
• Strong project and program management expertise, proficiency in utilizing various task and project management tools/software (such as smart sheet or Microsoft project/planner & etc).
• High proficiency in Excel, PowerPoint, and data visualization tools (Dimensional Insights, Tableau, or other data warehouse dashboards).
• Exceptional organizational and prioritization skills with proficiency in using relevant tools.
• Advanced analytical and problem-solving capabilities.
• Excellent written and verbal communication skills, understanding of remote workplace.
• Ability to influence without authority and operate at all levels of the organization.

Responsibilities

• Executive Partnership & Strategic Support Act as a trusted advisor and operational partner to executive leadership
• Help prioritize, sequence, and execute strategic initiatives across the organization
• Serve as an extension of the executive in meetings, communications, and follow-ups
• Anticipate needs, identify gaps, and proactively drive solutions
• Project & Initiative Leadership Lead high-priority, cross-functional projects from concept through execution
• Develop project plans, timelines, and success metrics
• Track progress, manage risks, and ensure accountability across stakeholders
• Operational Coordination & Execution Ensure alignment across clinical, operational, and administrative teams
• Coordinate initiatives across hospital, SNF, and community-based care settings
• Identify inefficiencies and implement process improvements
• Support execution of organizational priorities across multiple markets
• Communication and Meeting Leadership Own executive meeting cadence (leadership meetings, operating reviews, project check-ins)
• Develop agendas, materials, and executive-level presentations
• Facilitate meetings, drive decisions, and track action items to completion
• Ensure clear communication and follow-through across teams
• Data, Analytics & Reporting Analyze operational, financial, and clinical performance data
• Develop dashboards and reporting to track key metrics (growth, utilization, quality)
• Translate data into actionable insights and executive recommendations
• Executive Support (Elevated) Manage complex calendars, priorities, and scheduling with a strategic lens
• Coordinate communications, and high-level stakeholder interactions
• Support preparation for board meetings, investor updates, and key presentations
• Cross-Functional Leadership Partnering with: Clinical leadership (CMO, Medical Directors, APP leaders)
• Operations and regional market leaders
• Revenue cycle, IT, and analytics teams
• Act as a connector to break down silos and drive alignment

Benefits

• 15 days of vacation
• 7 paid holidays
• 5 sick days annually
• numerous health/dental/vision plans
• employer-paid life insurance
• 401(k) with a company match

What This Job Offers

• Job Type: Full-time
• Career Level: Manager