Operations & Programs Administrative Assistant

Rhoads Industries•Philadelphia, PA

9d•Onsite

About The Position

Founded and family‐owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads’ capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‐of‐the-art resources and a 100+ year legacy of leadership. As a member of the Rhoads team, you’ll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads . We are currently looking for an Operations & Programs Administrative Assistant to join our dynamic, fast-paced, and growing team. The Administrative Assistant will be responsible for provides essential administrative and organizational support to the Operations and Programs teams at Rhoads Industries. This role ensures smooth day-to-day operations by managing scheduling, reservations, documentation, reporting, and general administrative tasks. The ideal candidate will be detail-oriented, proactive, and able to support multiple priorities in a fast-paced environment.

Requirements

High School diploma or GED required.
2+ years of administrative, office, or operations support experience, preferably in a manufacturing or industrial environment.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational skills with the ability to manage multiple tasks and deadlines.
Strong written and verbal communication skills.
Detail-oriented, resourceful, and able to work both independently and collaboratively.
High level of professionalism and discretion in handling sensitive information.

Nice To Haves

Associate’s degree in Business Administration, Office Management, or related field preferred.
Visio or Org Chart software a plus.

Responsibilities

Provide administrative support to the Operations and Programs Teams, including scheduling meetings, reserving conference rooms, and coordinating travel or accommodations as needed.
Prepare, format, and distribute reports, presentations, and organizational charts.
Support document management, including copying, scanning, filing, and maintaining accurate records.
Assist with the preparation of operational metrics, dashboards, and recurring reports.
Track and manage operational requests, ensuring timely follow-up and completion.
Coordinate communication across Operations and other departments as needed.
Support special projects and initiatives to improve efficiency and workflow within the Operations function.
Perform general administrative duties such as ordering supplies, maintaining shared calendars, and assisting with correspondence.
Additional duties as assigned.