Operations & Program Manager - Japanese
About The Position
The Operations & Program Manager will support executive leadership in developing and executing strategic programs, initiatives, and organizational activities. This role involves developing, implementing, and managing programs aligned with the organization’s mission and objectives, and planning and managing major annual events. The position requires collaboration with various stakeholders, coordination of internal tasks, and assistance with office operations and administrative functions. Additionally, the role will manage membership communications, track program data, maintain digital platforms, and prepare reports and presentations. The role also involves supporting leadership meetings, external relations, and performing other assigned duties.
Requirements
- Bachelor’s degree required.
- 2–5 years of relevant experience in program management, operations, event management, administration, or a related field.
- Strong verbal and written communication skills in both Japanese and English.
- Excellent organizational skills with the ability to manage multiple projects, priorities, and deadlines.
- Ability to work independently, manage ambiguity, and adapt to changing priorities.
- Strong interpersonal skills with the ability to collaborate with internal teams, committees, leadership, and external stakeholders.
- Proficiency in Microsoft Office applications and digital communication or collaboration tools.
- Ability to work in an office/hybrid environment with regular in-office attendance.
- Flexibility to work occasional evenings or weekends for events and organizational activities.
- Ability to travel occasionally as needed.
- Ability to perform routine physical tasks, including bending, reaching, and lifting items up to 20 lbs.
Nice To Haves
- Experience with event planning, community engagement, nonprofit organizations, or business associations preferred.
Responsibilities
- Support executive leadership in developing and executing strategic programs, initiatives, and organizational activities.
- Develop, implement, and manage programs aligned with the organization’s mission and objectives.
- Plan and manage major annual events, including program design, speaker coordination, content development, logistics, budgeting, and execution.
- Collaborate with committees, board members, community partners, and external stakeholders to ensure successful program delivery.
- Coordinate internal tasks, priorities, schedules, and accountability to support efficient daily operations.
- Assist with office operations, administrative functions, and workflow improvements.
- Manage membership communications, inquiries, announcements, and engagement activities.
- Track and analyze program data, participation trends, and stakeholder engagement to support continuous improvement.
- Support bilingual communications and prepare communication materials as needed.
- Maintain and improve digital platforms, event management tools, and operational systems.
- Prepare reports, presentations, meeting materials, and other documents for leadership and committees.
- Support leadership meetings, including scheduling, logistics coordination, and communication management.
- Assist with external relations activities and represent the organization when needed.
- Perform other duties and special projects as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
