Operations Program Coordinator, Partner Managed Sites

Ohio History Connection•Columbus, OH

11d•Onsite

About The Position

This position coordinates daily general operations of the Site System Operations office and historic site system operations and will assist with coordination of communications with local management organizations within the statewide system of historic sites.

Requirements

Associate's degree from an accredited institution in a relevant field PLUS three to five years relevant working experience OR Bachelor's degree from an accredited institution in a relevant field PLUS one to three years relevant working experience.
Understand basic project management processes.
Excellent presentation skills
Proficiency in various office software and virtual platforms, including but not limited to, Microsoft 365
Valid Driver's License
Can locate and use resources to get things done, orchestrates multiple activities at once to accomplish a goal, uses resources effectively and efficiently, and arranges information in a useful manner.
Assumes accountability of role and responsibilities; anticipates the needs of others.
Able to process information in a consistent manner, simultaneously displaying adaptability when necessary.
Engages and collaborates with a variety of internal and external colleagues and stakeholders, taking ownership of the process with appropriate Sound judgment and the ability to make reasonable decisions in the absence of direction.

Nice To Haves

Experience in program and/or project creation and implementation
Understand how evaluation data can be used for program improvement
Ability to manage a budget

Responsibilities

Liaising with HS&M Director, Dept. Manager, and Facilities and Major Projects re: work orders at sites
Serving as a backup emergency contact for local management organizations to reach Project monitoring and reporting
Responsible for the regular communications to and from sites and within the Ohio History Connection including the facilitation divisional operations meetings and monthly online meeting.
Work collaboratively with the colleagues to plan, coordinate and execute the Site Managers' Meeting, held two times per year.
Responsible for collection, aggregation, and communicating of visitation data
Responsible for keeping track of receiving, recording and providing required documents outlined in management agreements
Work to create, update, and maintain the historic sites' webpages. This includes the main page, historic site page, and event pages connected to each OHC historic site.
Assist with facilitation and capturing of data and records retention around required documents for each local management organization.
Assist with the development and implementation of a divisional retention schedule and filing system that supports the Historic Sites & Museums Division
Liaise with Security & HR on incidents at sites. Follow up on risk mitigation, paperwork, insurance, etc.
Coordinate with local site management organization on the submission of New Project Notification and liaise information to the New Project Team
Occasional travel to sites
Assist with development of procedures to maintain historic site system document with related retention schedule.
Other duties as assigned