OPERATIONS & MGMT CONSULTANT I - SES - 60057712

State of Florida • Jacksonville, FL

6d • $45,000 • Onsite

About The Position

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida. Description: Supervises and coordinates administrative support functions within the circuit that are responsible for creating, maintaining, closing and purging files as well as archiving those files for storage and/or destruction; maintaining tracking logs; data entry into appropriate systems; preparing necessary paperwork for personnel actions; making travel arrangements and travel voucher preparation; maintaining inventory of supplies and ordering supplies as needed; processing expert witness and service fees, vendor procurement and requisition preparation. Reviews progress to ensure tasks are being completed timely and accurately. Location Duval County. Applicants interested in working in counties/cities other than Duval County will need to apply for positions advertised for those specific areas on the People First System. Annual Salary: $45,000.02 Internal salary appointments are determined according to DCF Salary policy. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: No state income tax for residents of Florida. Annual and Sick Leave benefits. Nine paid holidays and one Personal Holiday each year. State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. Retirement plan options, including employer contribution (For more information, please click www.myfrs.com). Flexible Spending Accounts. Tuition waivers. And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Requirements

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Completion of a training program to become a legal assistant, a paralegal, a legal paraprofessional or a lawyer's or attorney's assistant; or
• A degree or certificate in legal technology, legal administration, legal studies or allied legal services; or
• A bachelor’s degree from an accredited college or university with a major in allied legal services; or
• Two years of experience involving paralegal work; or Two years of experience in legal secretarial work.

Responsibilities

• Ensures support staff is cross-trained on document preparation, file maintenance, Florida Safe Families Network (FSFN) data entry and Children’s Legal Services (CLS) Metric responsibilities as directed by the Managing Attorney or CLS Leadership
• Maintains accurate current knowledge of departmental procedures, regulations and policy affecting the CLS budget and fiscal activities; tracks current budget for salaries, expenses, and contracted services.
• Assists the Managing Attorney with all day-to-day duties and functions including maintain current calendar of meetings, staffings, hearings, trainings, etc.; track deadlines for projects, prioritize what is essential and necessary for the Managing Attorney to address and ensure that the Managing Attorney is informed about relevant situations which are important to the operations of the CLS office. Recommend changes or corrective actions when appropriate
• Disseminates written and verbal information for CLS; works closely with the clerk of court, judiciary, private attorneys, court reporters, case management agencies, law enforcement, the public and clients. Returns phone calls and/or emails and provides information and resolution where appropriate.
• Researches and gathers information circuit-wide, analyzes data gathered and draft reports in an organized manner as directed by the Managing Attorney.
• Provides daily consultation and assistance to management and staff in the management and operation of the office. Consults with staff to resolve administrative and operational issues and problems.
• Performs other related work in association with or as directed by the Regional Director, Managing Attorney, Attorney Supervisor, and/or CLS Leadership.

Benefits

• No state income tax for residents of Florida.
• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contribution (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Number of Employees: 1,001-5,000 employees