Operations & Marketing Coordinator

Symetris • Montreal, QC

5d • Hybrid

About The Position

Symetris is seeking an organized, proactive, and detail-oriented Operations & Marketing Coordinator to support the CEO. This hands-on role involves managing marketing execution, operations, finance administration, HR coordination, and event logistics. The ideal candidate will be comfortable with ambiguity, resourceful in finding answers, and adept at managing tasks to completion without constant supervision. This is an execution-focused role, not a strategy or management position.

Requirements

• Proactive Coordinator: Treats every task as an outcome to deliver, follows up consistently, and closes the loop.
• Resourceful: Comfortable with ambiguity and seeks answers before escalating.
• Detail-Oriented: Catches errors such as typos, missing attachments, and scheduling conflicts.
• Comfortable Managing Up: Can remind stakeholders, including the CEO, when approvals, decisions, or follow-ups are needed.
• Tech-Fluent: Quick learner of new tools (Google Workspace, Jira, HubSpot, Slack).
• Bilingual: Excellent written and spoken French and English.

Nice To Haves

• Knowledge of QuickBooks is a plus.

Responsibilities

• Marketing Execution & Coordination (approx. 60%): Deploy content across website, social media, and newsletters; coordinate workflow for podcast and video production with external collaborators; handle event and travel coordination, including booking travel, organizing booth materials, and managing shipping logistics; maintain HubSpot portal for newsletters, lead lists, and basic metrics.
• Operations & Administration (approx. 40%): Support the monthly billing cycle and follow up on unpaid invoices; track CEO's internal commitments, update financial trackers, and flag deadlines; assist with payroll preparation, process expense reimbursements, and manage logistics for team-building events; handle general administrative tasks to support daily operations.

Benefits

• Group insurance plan
• Access to Dialogue (physical and mental telemedicine)
• An additional week off between Christmas and New Year’s, in addition to vacation time
• Flexible schedule
• Remote work options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed