Operations Manager

Democracy Prep Public Schools•New York City, NY

16h

About The Position

The mission of our schools is to ensure that our scholars receive the most rigorous education. Core to achieving this mission is smooth operations that support all stakeholders’ ability to educate our scholars. Reporting to the School Leader, and also working closely with a Director of Operations (DOO), the Operations Manager will ensure systematic, proactive, and efficient operations within the school, and between school and external stakeholders.

Requirements

An education equity advocate with an unwavering commitment to the Democracy Prep mission of college success and authentic civic engagement for our scholars.
An experienced manager of a team with two or more like-minded individuals, or someone who is ready to transition into management.
A data-driven leader who is comfortable with handling the research and communication necessary to find or create the perfect system.
An exceptional project manager who can take an idea and turn it into a complete and detailed plan, considerate of all stakeholders and context.
An exceptional organizer who can keep track of short- and long-term plans to make challenging decisions of prioritization on a daily basis.
Clear communication is essential in ensuring smooth operations!

Responsibilities

Lead a school operations team to ensure that the operations of the school facilitate its ability to ensure a high quality education to scholars and respectful relationships with its families and communities.
Design, establish, and maintain procedures for day-to-day operations of the school, including arrival, dismissal, food service, attendance, transportation, emergency preparedness, enrollment, family engagement, assessment administration, facility cleanliness and decor, field trips, procurement, and supply and technology management.
Build respectful and professional relationships and partnerships with other stakeholders in the building, community, and CMO that represent the best interests of our scholars.
Maintain school compliance with relevant federal, state, and local non-instructional statutes, including but not limited to health and fire code.
Monitor the accuracy of your school’s data within state-required databases and internal information systems.
Manage and execute data systems pertaining to internal and state assessments, report cards and promotional status, enrollment, attendance, and more.
Prepare and analyze data reports for school leaders.
Manage procurement, distribution, organization and inventory systems.
Assist in planning logistics and execution of school field trips and events, including planning all purchases and managing the event budget.
Coordinate logistics of school meal service with our external vendor including, but not limited to, scheduling, troubleshooting, and ensuring adherence to compliance and safety expectations.
Create and execute detailed event plans, factoring information on the physical facility, event goals, backgrounds and experiences of participants and stakeholders, communication and marketing, and connection to the overall mission of the school.
Establish and manage a family leadership program that provides an avenue for families to have a meaningful voice that shapes aspects of the scholar experience and school community.
Develop systems of preventative maintenance for school technology, including, but not limited to, laptops, copiers, printers, smartphones, projectors, interactive whiteboards, and other classroom technologies.
Oversee the meaningful beautification of the school.
Ensure that systems, protocols and policies are well documented and easily accessible to all stakeholders.
Other school operations tasks as assigned by the School Leader and Director of Operations.