Operations Manager

Fanshawe Toronto@ILAC • London, ON

7d • CA$91,902 - CA$131,070 • Onsite

About The Position

The Operations Manager is responsible for the administrative operations of the Faculty as it pertains to development, planning and maintaining of budgets, resource allocation and facilities planning in support of the academic learning environment. The incumbent manages the Faculty’s financial information including budgets, inter-departmental adjustments, project proposal costing and the processes and documentation critical to audited projects, Faculty operations and policy compliance. The incumbent provides leadership, direction and guidance to support staff to optimize Faculty performance.

Requirements

• Post-secondary 3 year diploma/degree in a related discipline such as Business, Finance, Accounting
• Minimum 7 years’ of related, progressive work experience is required at the point of hire into this position
• Solid skills and experience in budget planning, forecasting, proposal writing, and resource allocation
• Supervisory experience with strong leadership ability
• Excellent problem-solving, customer service and communication skills
• Strong leadership and budget planning abilities, forecasting and resource allocation
• Excellent interpersonal, communication, analytical and problem solving skills
• Ability to lead and motivate a work team and be a team player.
• Ability to manage several projects concurrently while meeting deadlines effectively
• Ability to plan and lead change
• Customer service oriented

Responsibilities

• Develops and monitors, with the Deans, Chairs and Managers, capital and operating budgets of the Faculty to ensure fiscal responsibility.
• Manages and monitors financial activity including: decision packages, budget forecasts, variance analysis, problem identification and recommendations.
• Manages audited project budgets with external revenue sources and provides financial analysis and recommendations to the Dean, Chairs, and Managers on financial matters (e.g. costing models).
• Ensures the efficient and effective use of fiscal and physical resources within the Faculty through the coordination and consolidation of budget requests and maintaining an inventory of fixed assets.
• Prepares reports, spreadsheets, databases and informational documents to assist in program development/reviews, proposal submissions, fee negotiation, donations, and/or resource planning.
• Participates in facilities planning.
• Analyzes and makes recommendations regarding operational equipment and/or renovations for the most effective co-ordination and deployment of the physical facilities and equipment required to support all areas within the Faculty.
• Improves operational systems, processes and policies to support the Faculty and the College’s mission, vision and values.
• Coordinates improvements between operational functions to increase the effectiveness and efficiency of Faculty operations.
• Provides advice to the Faculty management on matters related to accounting, tax and insurance questions.
• Provides the cohesive link for the Faculty’s Financial Systems, Human Resources Systems and Student Information Systems and ensures that these systems are integrated within the Faculty.
• Monitors administrative procedures to ensure the efficient operation of the Faculty.
• Collaborates with other Operations Managers to develop cross-College consistency and efficiency of common administrative processes.
• Ensures compliance with relevant legislation, Collective Agreements, Terms & Conditions of Employment, policies & procedures.
• Schedules, conducts and reports on Health and Safety zone inspections for the Faculty’s dedicated College spaces.
• Ensures the completion of any funder interim and/or final reporting for the Faculty.
• Prepares data submissions for internal and external reporting requests.
• Provides leadership, direction and guidance to support staff in the Faculty.
• Builds professional capacity of staff and maintains a high level of staff performance by recruiting, selecting, developing mentoring/coaching, workflow/goal setting, and on-going performance management and evaluation.
• Ensures that the operational assignments of teams are carried out consistently with College policies and procedures.
• Analyzes and makes recommendations regarding labour relations issues in the Faculty.
• Analyzes and makes recommendations for the most effective co-ordination and deployment of human resources required to support all areas within the Faculty.
• Sets service standards and ensures quality customer service is provided in the Faculty.

Benefits

• Comprehensive Pension & Benefits
• Defined-benefit pension plan (through the CAAT Pension Plan)
• Dental, disability, travel insurance and extended health coverage
• Paid time off
• Scheduled holiday closure
• Tuition & Professional Development
• Eligible employees and their dependents can take select Fanshawe programs or courses at a reduced cost
• Inclusive culture that values diversity
• Competitive compensation
• Generous vacation and holiday entitlements
• Full-time employees start at a minimum of 3 weeks of vacation per year in addition to our paid college closure from Dec. 25 – Jan. 1
• Prepaid leave/salary deferral plan
• Subsidized maternity and parental leave
• Family tuition program
• Employee and Family Assistance Program
• Corporate Discounts through CAUBO
• Professional development and training opportunities
• Tuition reimbursement and subsidy programs
• Professional development leave
• LinkedIn Learning
• Lifetime retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree