Operations Manager

Verneek•New York, NY

13d•$40,000 - $85,000•Onsite

About The Position

Our founders are looking for a highly skilled Full-Time Office Manager who will be the linchpin of our daily operations, ensuring the office environment is organized, functional, and welcoming. This role is crucial for maintaining operational efficiency and supporting our team. The ideal candidate must be highly self-directed and capable of independently managing administrative tasks, vendor relationships, office logistics, events, and complex day-to-day operations.

Requirements

Proven experience (e.g., 3+ years) in an Office Manager, Administrative Assistant, Personal Assistance, Event Manager, or similar operational role.
Experience managing large corporate offices and complex operations, including event planning and broader operational responsibilities.
Retail experience is highly valued, particularly experience as a Store Manager, Sales Manager, or in a similar role within a retail store environment.
Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines independently.
Excellent verbal and written communication skills.
Proficiency in Google Suite (Docs, Sheets, Slides).
Familiarity with basic accounting software.
Demonstrated ability to manage a budget and handle vendor negotiations.

Nice To Haves

Experience working in a dynamic, fast-paced environment.

Responsibilities

Manage office supplies inventory, ensuring all necessary items (e.g., stationery, printer toner, kitchen supplies) are stocked and organized.
Oversee the maintenance of office equipment (e.g., printers, copiers, coffee machines) and coordinate necessary repairs or servicing.
Manage incoming and outgoing mail, packages, and deliveries.
Ensure the physical office space is clean, tidy, and presentable at all times, coordinating with cleaning services.
Manage Office Logistics and address day-to-day operational needs as they arise.
Serve as the primary point of contact for office vendors and service providers (e.g., landlords, utilities, catering, cleaning).
Process and track office-related invoices, expenses, and manage the office budget, often requiring basic use of software like QuickBooks or similar.
Negotiate and manage vendor contracts to ensure cost-effectiveness.
Coordinate and schedule personal and company errands for the executive leadership team
Assist with onboarding and off-boarding administrative tasks for new and departing team members (e.g., key card access, desk setup).
Coordinate and schedule company meetings, internal events, and luncheons.
Manage the end-to-end logistics of the company’s internal and external events, from inception through execution and post-mortem.
Maintain office security protocols and manage access (keys, badge systems).
Ensure basic workplace safety standards are met (e.g., fire safety, first aid kits).