Operations Manager

THADEN SCHOOL • Bentonville, AR

3d • Onsite

About The Position

This role provides day-to-day administrative assistance to Middle and Upper School Division Heads and their teams. Key responsibilities include calendar maintenance, communication, and organizing faculty meetings, retreats, and professional development. The position also involves coordinating MS/US academic budgets, procuring necessary materials and supplies within budget, and managing logistics for significant school events like the Fly-In, conferences, and new parent orientation. Additionally, the role includes supervising substitute teachers and managing daily classroom coverage needs, as well as supervising the Front Office Administrative Assistant. Backup reception and office coverage, including answering phones and greeting visitors, students, parents, and staff, is also part of the duties. The role supports the School's mission as determined by the leadership team.

Requirements

• Experience in a challenging, fast-paced work environment that requires versatility, adaptability, and resourcefulness.
• Experience as an executive assistant or project coordinator responsible for executing a variety of administrative processes such as creating and maintaining databases and electronic filing systems, managing calendars, etc.
• Proficient with Microsoft Office suite, Google Docs, and Google Calendar.
• Ability to prioritize effectively and work in a self-directed manner.
• Capacity to juggle mundane and complex tasks.
• Excellent judgment and discretion in responding to urgent, confidential matters.
• Strong communication and interpersonal skills.
• Ability to positively represent the school in all settings and circumstances.
• A founding spirit that embraces new challenges.

Nice To Haves

• College degree preferred.

Responsibilities

• Providing day-to-day administrative assistance to Middle and Upper School Division Heads and team, including calendar maintenance, communication, and organization of faculty meetings, retreats, and professional development.
• Coordinating MS/US academic budgets and procuring materials and supplies as requested by faculty while working within that budget.
• Managing logistics for key school events, such as the Fly-In, conferences, and new parent orientation.
• Supervising substitute teachers and managing the day-to-day needs of classroom coverage.
• Supervising the Front Office Administrative Assistant.
• Providing backup reception and office coverage, including answering phones and greeting visitors, students, parents, and staff, in the absence of the Administrative Assistant.
• Performing other duties in support of the School’s mission as determined by the leadership team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree