Operations Manager

Oaks Legacy Charter School • Newark, NJ

36d

About The Position

Great Oaks Legacy Charter School is seeking a dynamic, mission-aligned, experienced Operations Manager to join us this school year! School Operations Managers are passionate about optimizing conditions for student learning. Leading the school operations team, the Operations Manager oversees and drives the success of student enrollment, technology, transportation, the student meal program, student assessments, nursing/student health, and school facilities. We value leaders with a self-starter, entrepreneurial mindset, and a commitment to do whatever it takes in support of student growth. REPORTING RELATIONSHIPS The Operations Manager will be a member of the school’s leadership team and will report to the Managing Director of Operations with a dotted line to the School Director, with training and support provided by the Chief Operating Officer.

Requirements

• Bachelor’s degree from a competitive college or university, required.
• Belief that all students have what it takes to be successful and a desire to support the school’s college preparatory academic program.
• Superb organizational skills and the ability to multitask in a high-paced environment.
• Strong computer skills and proficiency in Microsoft Word and Excel required.
• Strong written and verbal communication skills.

Nice To Haves

• 2-4 years of previous office management/administrative experience in a K-12 education setting is strongly preferred.

Responsibilities

• Team Management Responsible for creating and revising structures and systems that will support and improve upon existing routines alongside the MDO
• Assists in building a joyful and inclusive school culture
• Ensures effective operational support of school strategy
• Manages the SPC, Office Coordinator, Custodian, Nurse, Security, and Kitchen staff
• Manages relationships with outside vendors, helps address general office and administrative needs
• Participate in, and at times lead, school-wide and individual professional development, including pre-service training over the summer and weekly during the academic year (held during school hours)
• Assist with Network based projects and initiatives.
• Oversees the quality of the facility in all aspects, including scheduling walk-throughs, scheduling repairs and documenting condition of building
• Prepares building for all safety drills and building inspections; maintains check-lists and documents drills and visits.
• Performing periodic safety inspections and drills in accordance with provided network standards
• Oversees the school’s facilities and physical condition
• Proactively schedule building maintenance and repairs
• Serving as the point of contact for the project manager(s) on capital improvement projects
• Ensures campus-based student enrollment process remains on track to meet enrollment goals
• Participate in canvassing efforts alongside designated school-based staff on assigned days to build community partnerships, promote GOLCS, and assist GOLCS in having a community presence.
• Works with operations and admin team to ensure compliance with federal, state, and local reporting requirements.
• Builds and fosters relationships with community leaders and organizations to partner with, including maintaining a robust database of community organizations
• Maintain expenses within the allocated budget for each operational area, achieving cost-savings when possible through efficient resource allocation.
• Oversees school-based purchasing
• Ensures adherence to Network’s fiscal policy and procedures
• Manage purchases by coordinating orders with vendors and tracking delivery, inventorying, submitting requests for payment, forwarding purchase orders once received, ensuring that office supply and additional requested orders are submitted on a weekly basis.
• Conduct price comparisons across vendors and initiating relationships to offer best prices to our schools.
• Oversees the operational logistics of (interim and standardized) student test administration, including the distribution and collection of test materials.
• Act as School Safety Manager (follow state compliance and reporting procedures)
• Is certified in and can complete CPR and First Aid care if needed
• Manages student information system to generate report cards and progress reports
• Oversees the management of student data, class rosters, and staff information are accurate in the Student Information System (PowerSchool).
• Makes corrections within 24 hours, as needed
• Generates campus-specific reports as needed
• Manage non-instructional aftercare programming including managing relationships with internal and external Program Coordinators, executing required agreements, working with Dean to establish and track behavior guidelines and consequences, recording daily attendance, and leading all necessary communications.
• Oversees the maintenance of technology equipment, wireless network, and implementation of Tier 1 technology training
• Works with school leadership to manage the daily school schedule and calendar.
• Creates coverage/altered schedule as needed.
• Establish and implement robust processes and systems to continue and improve building efficiencies and daily operations
• Evaluate and, when needed, develop operational systems that will increase efficiency and be implemented with fidelity by the school community
• Acts as the campus Food Service Management company liaison, and verifies lunch counts, food delivery, and food/service quality
• Acts as campus liaison to the food vendor and handles all aspects of food delivery/quality.
• Coordinates with school admin team to create and disseminate weekly parent communication
• Completes weekly data reports per Instructional and Network Team requests
• Additional responsibilities as assigned by your supervisor or Network Operations.

Benefits

• Great Oaks Legacy Charter School offers a competitive and equitable compensation package that increases based on years of relevant experience, with a minimum base salary of $75,00.00, along with a comprehensive benefits package.
• Robust medical, dental, and vision insurance plans w/ comprehensive network coverage.
• Up to $5,250 per year in tax exempt student loan and tuition reimbursement.
• Reimbursements for external professional development aligned to your role.
• Wellness reimbursements including gym memberships, spa services, and more.
• Online counseling services - for staff and their dependents - via top-rated therapy app.
• Pre-tax state pension plan benefit w/ addl. options available via voluntary retirement plans.
• Pre-tax dependent care, health, and transit flexible spending plans available.
• Convenient health screening and telemedicine support via VitalCheck Wellness platform.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager