Operations Manager, Styles and Well

The New York Times•New York, NY

3d•$85,000 - $100,000•Hybrid

About The Position

The New York Times is looking for an operations expert to join our Newsroom Operations team as an operations manager. You will work with staff members in our Styles, Well, and Real Estate teams, supporting these journalists with a variety of daily responsibilities and short- and long-term projects. You will also occasionally assist other departments within the Culture and Lifestyle umbrella as well, including Culture, The Book Review, Food and Cooking, and others. We are looking for a detail-oriented person, someone motivated to maximize efficiency, help others, and solve problems for the good of the team. The Operations Manager's work is critical in supporting the journalism produced at The New York Times and all tasks, whether daily, weekly, or one-off, are greatly valued. This is a hybrid position based in New York City and includes regular attendance in the office each week per your departmental guidance.

Requirements

3+ years of experience in an operational or administrative role
Ability to multitask, prioritize and work under deadline pressure
Experience working with all levels of management and staff; ability to manage the needs of a team of 75+ employees and leaders
Handle a heavy volume of requests from all stakeholders including answering inquiries, resolving problems, and making appropriate referrals
Maintain a high degree of confidentiality on all matters
High energy working style and optimistic attitude, with a keen sense of urgency required

Nice To Haves

Bachelor's degree, or equivalent combination of training and experience
Patience and a sense of humor
Experience working under deadline pressure and be accessible after hours or weekends as breaking news demands
Experience working in a newsroom or at a media company
Experience with Google, MS Word, Excel, PeopleSoft, Workday and Coupa

Responsibilities

Schedule and update attendance for regular meetings and special events
Support editors during breaking news and timely news events, ensuring that our journalists have what they need to work quickly and efficiently
Help plan and execute culture-building activities for the departments
Manage and approve staff expenses in Workday, communicating and adhering to policy limits, correcting categorizations and cost centers
Manage work and vacation schedules, maintain accurate time banks in Workday and work with Payroll to verify time banks for transfers, departures, and annual payouts
Oversee accounts payable and accounts receivable for the department
Be a move coordinator, working with Facilities and other departments on internal desk moves/assignments
Work with HR and Recruiting teams to assist with position management transactions
Facilitate Workday management, including onboarding new employees and helping them to get the training, equipment, and information they need
Purchase supplies and equipment, keep track of all departmental expenses, including capital spending and outside vendor spending
Work in Coupa for independent contractor onboarding, sourcing events, and purchasing
Manage and pay freelancers and vendors
Be available for a variety of tasks that come up: troubleshooting, assisting writers and editors
Help with special events on an as-needed basis
Be accessible after hours or weekends as breaking news demands
Demonstrate support and understanding of our value of journalistic independence and a commitment to our mission to seek the truth and help people understand the world