Operations Manager - Site

SBM Management Services•San Antonio, TX

1d•Onsite

About The Position

The Operations Manager - Site will be responsible for directing company programs and implementing company policy to ensure total compliance with contract duties between company and customer. This role involves planning and developing work schedules, preparing schedules for service personnel, assigning personnel to routes, and inspecting and evaluating the physical condition of the establishment for program compliance (safety, quality, and service). The position also includes conducting quality audits, auditing and maintaining inventories of supplies and equipment, investigating new and improved equipment and methods, and reviewing customer requests for service to ascertain the cause of the request and address it with management. The Operations Manager will implement organization policies and goals, analyze and facilitate budget requests to identify areas for reduction, and assist in promoting services to develop new markets and increase market share. They will inspect plants, evaluate the use of space and facilities, assist with plans, budgets, and schedules modifications including cost estimates, bid sheets, and contracts, and ensure the site meets budget goals. Additionally, this role assists in developing long-range plans, conceptual designs, and capital outlay requirements for program/process improvements, coordinates program specifications and requirements for proposals and contracts, and compiles data for estimates. Maintaining and reporting on the financial aspects of the business, including labor hours, overhead, supplies, expenses, billing, and forecasting, is crucial. The Operations Manager is responsible for maintaining a safe work environment, ensuring compliance with local, state, and federal regulations (FLSA, OSHA, ADA, etc.), and directing supervisory management engaged in supporting facilities programs. They act as a liaison between the company, customers, clients, employees, and subcontractors, maintain contract and contractor status databases, review correspondence concerning contractors, and establish and maintain contact with contractors to ensure the smooth working of the contract process. Regular meetings are conducted to communicate with customers, clients, and employees, and assistance is provided with human resource concerns and issues. Some travel is required for this position.

Requirements

Bachelor’s degree in business, communications, or a related field from a four-year college or university with 2 – 5 years of experience; or equivalent combination of education and experience.
May be required to have a valid driver’s license.
Bilingual a plus
Strong verbal and written communication skills.
Customer service, problem solving, time management, project management, planning, excellent communication, presentation, interviewing, coaching and training skills.
Knowledge of Microsoft Office and Computer Skills.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to effectively present information and respond to questions from groups of managers, customers, employees, and public.
Carries out management responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, planning, assigning, and directing work; approving and managing time for direct reports ; performance evaluations; rewarding and disciplining employees; addressing complaints and resolving problems.

Responsibilities

Plans and develops work schedules to ensure adequate service.
Prepares schedules for service personnel, assigns personnel to routes.
Inspects and evaluates physical condition of establishment for program compliance, i.e. safety, quality, and service.
Conduct quality audits to ensure all work has been completed and quality meets expectations.
Audits and maintains inventories supplies and equipment.
Investigates new and promotes improved equipment and methods.
Reviews customer requests for service to ascertain cause for service request, type of malfunction, and address with manager.
Implements organization policies and goals.
Analyzes & facilitates budget requests to identify areas in which reductions can be made.
Assist in the promotion of services performed to develop new markets, increase share of market, and obtain competitive position in industry.
Inspects plant and evaluates use of space and facilities.
Assists with plans, budgets, and schedules modifications including cost estimates bid sheets and contracts.
Ensures that site meets budget goals on a sustaining basis.
Assist in the development of long-range plans, conceptual designs, and capital outlay requirements for program/process improvements.
Coordinates program specifications, requirements for proposals and contracts, and associated documents.
Compiles data for preparing estimates.
Maintain and report on financial part of business, such as, labor hours, overhead, supplies, expenses, billing, forecasting and any changes to these areas.
Maintain a safe work environment for self and employees.
Ensure compliance with local, state, and federal regulations, such as, FLSA, OSHA, ADA, etc.
Directs supervisory management engaged in support of facilities programs.
Acts as liaison between company, customers, clients, employees, and subcontractors.
Maintains contract and contractor status databases.
Reviews all correspondence concerning contractors and responds as appropriate.
Establishes and maintains contact with contractors to ensure the smooth working of the contract process.
Conduct and attend meetings to communicate top down, and bottom up on a consistent real time basis, with customers, clients, and employees.
Assist with human resource concerns and issues.
Ensure employees are properly trained on tasks and safety requirements.