Fleet Services - Operations Manager

Ryder • Morristown, TN

3d • Onsite

About The Position

The Operations Manager II (SM II) manages the operations and personnel for locations with up to 240 equivalent truck units. This role may involve supervising Operations Supervisors, Technicians-In-Charge, and/or Customer Service Coordinators, as well as Technicians, Service Employees and/or a Parts Responsible Person to support the needs of assigned locations. The Operations Manager II is expected to achieve results through direct involvement and limited delegation, ensuring business objectives and labor requirements are met. This position is responsible for ensuring customer needs are met while balancing financial, operating, quality, safety, and asset targets against business requirements, as measured by leadership competencies and business metrics. The role involves managing location performance against metrics to meet or exceed assigned objectives and ensuring compliance with all key company processes, Standard Operating Procedures, and Standard Repair Practices. Adherence to all Ryder Maintenance Operations policies and procedures is required. This position may also serve as a development role for future Senior Operations Managers.

Requirements

• H.S. diploma/GED required.
• Three (3) years or more experience in an operations environment or demonstrated success in a Ryder role required.
• One (1) year to Two (2) years or more Supervisory experience required.
• Demonstrated success at performance managing teams while leading, training, and developing the workforce, including effective delegation and oversight of assigned work
• Understanding of labor, financial operating, quality, safety and asset processes and related metrics
• Strong sense of personal accountability and a proven track record of achieving desired results
• Ability to communicate effectively both verbally and in writing
• Proficient in basic computer skills and in a Microsoft Office environment
• Ability to work with reporting systems to pull data for analysis and decision making (preferred)
• Demonstrated success to a safe work environment, quality execution, and customer service as evidenced by previous experience and performance track record
• Experience using Microsoft word and excel intermediate preferred
• Experience with Fleet Management Software preferred
• Maintenance and Technical experience in a shop environment preferred

Nice To Haves

• Associate's degree preferred.
• Bachelor's degree preferred.

Responsibilities

• Responsible for the execution of work analysis, vehicle planning and scheduling, scheduling and assigning work to technicians, productivity tracking and optimization, shift and shop meetings, and RO review and approval.
• Directly involved in Labor Planning by evaluating incoming work and allocating resources, balancing shift schedules, and level loading work load to maximize efficiency and productivity.
• Responsible for optimizing labor at the shop, and ensuring the optimal mix of straight time, O/T and Outside Repair.
• Responsible for optimizing shift patterns to match supply of qualified tech hours versus the availability of equipment based upon customer operating hours.
• Oversee the execution of the Automated Planning System (APS).
• Provides management, training and development of all personnel assigned.
• Responsible for Performance Management of all assigned personnel.
• Responsible for successful development and execution of the Technical Training Plan in coordination with the Field Training Team.
• Ensure TOPS plan is prioritized based upon Breakdown, Rework and Running Cost trends.
• Makes recommendations for future staffing based on changes to the business environment.
• Responsible for Recruiting, Hiring, On-boarding, Payroll, and Succession Planning.
• Directly responsible for customer relationship management to include issue resolutions, customer satisfaction, and retention, as well as ensuring uptime.
• Responsible for execution of customer communication protocol.
• Responsible for optimizing vehicle maintenance cycle time and ensuring that the shop meets or exceeds Delivered in Time Promised objectives based upon customer requirements.
• Collaborate with Sales Team to develop the service requirement section of the Customer Care Plan to ensure effective delivery of service.
• Conduct customer visits and annual reviews as required by the Customer Care Plan.
• Responsible for implementing cost control measures related to maintenance operations budget and location P&L statement to meet short and long term financial goals.
• Directly responsible for successful execution of Maintenance Initiatives to attain or exceed specified financial targets.
• Responsible for the optimization of net maintenance cost per unit.
• Responsible for Customer Retention and Maintenance CSI through optimal execution of the Maintenance Promise.
• Work with vendor sourcing group to identify potential and preferred vendors for specific facilities and vehicle maintenance services.
• Responsible for ensuring accuracy of third party invoices and the quality of worked outsourced to vendors.
• Responsible for Payroll, Purchase Order approval and invoice reconciliation, and fuel reconciliation, all liquid inventories to include fuel, DEF and oil.
• Responsible for the successful execution of the customer bill back process to include identification, review and approval of bill back opportunities.
• Responsible for ensuring proper documentation and explanation/ reporting of re-billable activity.
• Responsible for the successful execution of the Warranty process and maximizing warranty recovery.
• Ensure data integrity in the Shop Management Online system.
• Directs his/her subordinates in maintaining the appearance and maintenance of assigned locations, including sustaining 6S standards throughout the shop.
• Evaluates needs and makes recommendation for shop tooling and equipment requirements.
• Responsible for the execution of Asset Management initiatives at the shop level.
• Management and oversight of vehicle specifications and vehicle in-service/out-service process.
• Provide input during business unit asset management review.
• Ensure all vehicles have required specifications in SAM.
• Responsible for successful execution of Parts Inventory management, policies and procedures.
• Collaborate with Rental in scheduling PM’s, utilization of assets to be ready at all times, subs, VMI, and wash log.
• Responsible for successful execution of Quality Inspections of PM & repairs, including In Process Reviews of non-PM work.
• Lead breakdown root cause analysis process, implement corrective actions locally, and when necessary, communicate issues to Technical Assistance Center.
• Maintain control/visibility over shop floor activities to ensure proper root cause diagnosis by technicians and that the yield on all parts/components is optimized.
• Responsible for all Mandatory Compliance items at the Shop Level as identified on the Quality Review inspection list.
• Accountable for all Quality Metrics within the Shop.
• Develop and ensure implementation of Quality Assurance Audit Corrective Action plans and Continuous Improvement programs.
• Accountable for maintenance of all relevant documentation required to meet and/or exceed local, state, federal, as well as customer requirements.
• Responsible for ensuring a safe workplace and providing guidance for all safety efforts and initiatives.
• Ensure Cleanliness and quality of repair for all maintained vehicles.
• Comply with Safety, State, and EPA regulations and requirements.
• Performs other duties as assigned

Benefits

• comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options
• paid time off for vacation, illness, bereavement, family and parental leave
• a tax-advantaged 401(k) retirement savings plan
• 401k employer match
• PTO

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED