Operations Manager, Early Childhood

Liliuokalani Trust•Kaneohe, HI

2d•Hybrid

About The Position

The Early Childhood Operations Manager is responsible for providing leadership for operational and administrative functions that support Early Childhood (EC) initiatives serving families with young children aged 0–5. The Operations Manager oversees daily operations, supports programs, manages budgets and contracts, and coordinates facilities and office functions to ensure environments are safe, efficient, and supportive of program delivery. This role fosters strong relationships with internal teams and external partners, sets operational goals, tracks progress, and ensures that systems, processes, and resources are effectively aligned to support high-quality EC program implementation across multiple sites.

Requirements

Bachelor’s degree in business administration, operations management or related field; OR equivalent professional work experience required.
5 years of administrative experience required.
Strong management, administrative, organizational and interpersonal skills required.
Ability to travel as needed.
Valid driver license, clean traffic abstract, and access to a privately owned automobile with valid no-fault insurance.
TB clearance.

Nice To Haves

2 years experience working in the early childhood field with parents and young children preferred.
Preferred candidates will be collaborative, adaptable, and willing to take on a variety of tasks as needed to ensure the success of EC initiatives and programs.
Ability to work evenings, weekends and occasional holidays as needed.
First Aid and CPR/AED Certification preferred.

Responsibilities

Lead overall accountability for administrative operations, including workflow development and the consistent execution of administrative functions across EC programs.
Establish and oversee administrative systems and processes, ensuring alignment with EC programming and compliance with organizational policies and procedures.
Support budget development and oversee administrative expenditures, including processing purchase orders and invoices to ensure timely and accurate financial operations; maintain inventory and submitting required reports as needed.
Manage vendor and contractor relationships, ensuring contracts and service agreements meet organizational standards in collaboration with Risk & Compliance and EC teams.
Coordinate with IT and internal teams to maintain effective operations, ensure resource availability, and support seamless integration of operations across the organization and program sites.
Serve as the liaison between EC teams and internal departments, coordinating and supporting administrative needs such as scheduling, planning, and logistics for meetings, events, and trainings.
Ensure a welcoming, safe, and well-maintained environment by overseeing customer service, front office functions, and the cleanliness and condition of EC program spaces, with particular attention to child-centered environments.
Direct and coordinate operational processes to maximize the effective use of workspaces, administrative services, and equipment across EC programs.
Collaborate with facilities leaders, support teams, and vendors to maintain buildings, grounds, furnishings, and equipment, including space planning, layout, and upkeep of program areas.
Oversee maintenance of office equipment and manage inventory of supplies and fixed assets, including tracking, bi-annual updates, and reporting of asset disposals.
Partner with Facilities and Risk & Compliance teams to ensure compliance with all health, safety, building, zoning, and licensing requirements.
Coordinate the maintenance and safety of EC vehicles, ensuring regular inspections, repairs, and overall readiness for program use.
Provide leadership and support for early childhood initiatives by identifying opportunities to strengthen operations and integrating effective practices that advance positive outcomes for Native Hawaiian keiki and families.
Collaborate with EC teams to assess and meet the operational needs of each program, ensuring efficiency and alignment with program goals.
Serve as a liaison with EC teams and Risk & Compliance to support the development, execution, and management of contracts and agreements aligned with program requirements.
Partner with EC teams to support risk assessment processes, helping identify and address potential risks while promoting safe, consistent, and family-centered program environments.
Coordinate logistical support for program activities and events and work across teams and partners to ensure seamless integration and strong on-site collaborations.
Participates in program planning, budget development, revision, and evaluation.
Participates in continuing education and training opportunities for professional development.
Contributes to the Trust’s success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results.
Performs other duties as assigned.