Operations & Maintenance Group Maintenance Planner/Scheduler (Coordinator III)

City of Portland • 1120 SW 5th Ave, OR

19h • Onsite

About The Position

The City of Portland's Bureau of Environmental Services (BES) is seeking professionals for a rewarding career as a Maintenance Planner/Coordinator III. This role is within the Bureau’s Operations & Maintenance Group (O&MG), Maintenance Reliability and Asset Management. The position supports and manages a group of Coordinators II who focus on supporting field technicians through asset management practices, including asset creation, maintenance management strategy creation and optimization, and Capital Improvement Projects (CIP). The Coordinator III is responsible for the supervision and effective management of 6 Coordinators II, while also performing critical support for an ongoing capital project, a maintenance management system changeout project, and mapping and maintaining existing workflow processes. This position oversees and manages asset data and develops workflow procedures and supporting tools. BES encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds.

Requirements

• Ability to establish and maintain effective relationships with diverse teams.
• Experience with management and leadership and the ability to coordinate and track the process of work assignments for large teams.
• Knowledge and experience using Microsoft Office and centralized maintenance management systems for asset tracking and work order scheduling.
• Knowledge of the principles, methods and equipment used in the construction, installation, maintenance and repair of large public works systems.
• Knowledge of design and construction documents such as standard engineering drawings and the ability to read and understand those documents.
• Ability and experience preparing clear and concise records, reports and other written materials.

Nice To Haves

• Experience leading and managing high performing teams
• Experience in asset management, maintenance reliability and condition assessment
• Experience using a computerized maintenance management system
• Effective planning, organization and work prioritization
• Ability to work independently and with a team

Responsibilities

• Provide leadership, supervision & employee development through effective work planning management and clear performance direction.
• Establish workgroup performance expectations and regularly monitor team progress to create a high performing, equitable, service-oriented work environment.
• Manage Maintenance Planning and Computerized Maintenance Management System (CMMS) Work (Synergen & Infor) to provide expertise and hands-on work order support to team members and other stakeholders.
• Lead work in creating/retiring assets, preparing maintenance procedures, planning, and scheduling activities and work orders, creating specifications and bill of materials, and ensuring the maintenance management system is an accurate repository of facilities characteristics.
• Lead implementation of the transition of CMMS from Synergen to Infor.
• Establish and refine existing programmatic goals through development and maintenance of workflow processes, SharePoint site, policies, procedures, and supporting documentation for effective program implementation, including QA/QC of critical data.
• Lead Capital Improvement Project coordination through collaboration with the Engineering team for effective transition of assets from project construction/startup to operation and maintenance.
• Develop processes that enable integration of asset management data into GIS.
• Lead refinement of the documentation procedure within the City’s Record Management system (HP Content Manager) and procedures for utilizing this in conjunction with the CMMS.
• Attend weekly safety committee meetings and ensure the City’s safety program continues to grow and safe working environments and proper documentation are created and attached in Synergen.
• Callout Coordinator duties: This is a weeklong assignment to field after-hours mechanical, instrumentation, and electrical calls from operations, make critical decisions with high consequence of failure, and dispatch the appropriate technicians to resolve issues at the treatment plants and pump stations.
• Work during typical office hours includes facilitating the daily 8 am O&M Group meeting, reviewing callouts with other work groups, tracking issues, and attending monthly call-out coordinator meetings to discuss and resolve issues.

Benefits

• Please check our benefits tab for an overview of the benefits for this position
• This position may be eligible for Language Pay Differential for qualifying employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed