Operations & Logistics Specialist

Charter Schools USA•Fort Lauderdale, FL

4h•Onsite

About The Position

This role provides ongoing inventory management, project management, and administration support to the Good Hearts Gear (GHG) Production, Sales, and Management teams. It also delivers strategic support to manufacturing partners, logistical partners, and clients. The position ensures optimal inventory management and clear cross-team and partner communication by coordinating projects, streamlining processes, maintaining accurate records, and driving continuous improvement.

Requirements

Administrative Skills: Proficiency in tasks like data entry, flyers and managing correspondence.
Time Management: Efficiently managing time to handle multiple administrative duties.
Technical Skills: Computer skills in such areas as word processing, spreadsheets, and visual presentations. Highly proficient in use of Microsoft Office, Outlook, SharePoint, Adobe, Ecommerce, website searches, AI and appropriate cloud-based applications.
Excellent interpersonal skills: Being courteous, professional, and helpful in order to build good relationships with colleagues and manage task list.
Detail Oriented: Ensuring accuracy in clerical tasks and maintaining organized records.
Adaptability: Flexibility to handle various tasks and adapt to changing business needs.
Administrative: 2 years (Preferred)
Marketing: 2 years (Preferred)
NetSuite: 2 years (Preferred)

Nice To Haves

Bi-lingual preferred.

Responsibilities

Manage inventory within assigned systems, maintaining accurate on-hand quantities, performing regular cycle counts, and executing adjustments as needed to reconcile discrepancies.
Create, issue, and track purchase orders (POs); maintain PO documentation.
Operate NetSuite and other assigned financial and ERP systems for inventory tracking and reporting.
Monitor inventory and produce regular reports and dashboards for Production, Sales, and Management teams.
Organize meetings by creating agendas, attending the meetings, crafting action items, and effectively following up on behalf of the President. Will include usage of assigned Project Management tool such as Monday.com or other.
Serve as primary administrative support for project management activities, including project plans, timelines, meeting coordination, status tracking, and stakeholder communication. Attend all pertinent meetings for accurate note and record taking. Provide necessary follow-up for timely completion of duties, projects, and cross-company communications.
Assist Account Managers with management of in-location client stores: inventory replenishment, merchandising standards, inventory audits, transfers, and reconciliation of store-level sales and stock.
Provide point-of-sale (POS) device support for clients: device setup, basic troubleshooting, escalation to POS vendors/IT, and end-user training/documentation.
Escalate operational risks, supply interruptions, or significant discrepancies to management promptly and recommend corrective actions.
Ensure adherence to good safety procedures.
Perform other duties as directed by the President of Good Hearts Gear.
Follow federal and state laws, as well as company policies.