Operations Integrator

Odyssey Systems Consulting Group, Ltd.•Niceville, FL

6d•Hybrid

About The Position

Odyssey Systems requires an Operations Integrator to assist the Director, Cyber and Networks CTG Operations with process development; internal and external reporting; weekly, monthly, and annual data collection; personnel management, and project planning and execution. This role will work with the Group's Directors, Program Managers, and Task Leads as they provide day-to-day support to the USAF and other customers worldwide. The Operations Integrator will also assist the Associate Director and the Odyssey Growth Group in vetting new business opportunities and assessing near- and long-term growth goals.

Requirements

Must be a US citizen
Secret clearance required
BA/BS in Business Administration or a related field, or equivalent experience (8+ years in operations)
At least ten (10) years of experience in program management or program operations support
Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
Proficiency in SharePoint for collaboration and documentation
Excellent written and verbal communication skills for interaction with executives, team members, and customers
Ability to consolidate and convey information effectively across multiple teams
Proven ability to establish trust and maintain professional relationships with government personnel, corporate departments, and employees
Strong ability to manage multiple tasks and deadlines
Detail-oriented to track and close out employee and project actions efficiently
Proactive in identifying and resolving operational and personnel challenges
Flexible in managing various projects and shifting priorities
Capability to act as a liaison between groups and drive alignment on shared goals
Ability to facilitate discussions and lead meetings effectively
Experience handling sensitive personnel-related matters confidentially and tactfully

Nice To Haves

Masters Degree in Business Administration, Management, Organizational Behavior, Economics, Finance, or related field
Knowledge of program management principles, including budgeting, forecasting, and resource allocation
Proficiency in tracking and managing contract deliverables
Familiarity with process development and implementation
Ability to analyze financial data, such as revenue, income, and budgets
Experience in generating reports, presentations, and communications
Skills in identifying growth opportunities and evaluating proposals
Understanding of market research and competitive analysis
Familiarity with budgeting and project management tools
Knowledge of HR processes, including onboarding, offboarding, and employee training tracking
Understanding of remote work policies and staffing requirements
Understanding of USAF and DoD systems, processes, and contracting procedures
Knowledge of compliance and security clearance requirements

Responsibilities

Act as a strategic advisor for select contract transitions
Proactively engage with managers across Odyssey to ensure efficient operations for the Cyber and Network Group’s portfolio of programs
Independently document, manage and implement effective, repeatable processes
Manage and facilitate a repeatable cadence of meetings to ensure regular, transparent exchange of information and materials between key players
Actively assist Directors and Program Managers to respond to internal suspense assignments and Government requests in a timely manner
Track, organize and manage employee actions to successful closure; ensure individual employee actions are satisfactorily met
Track and follow up on mandatory employee training; report status to leadership
Assist with business management execution activities
As charged by the Associate Director, track and organize contract deliverable products ensuring appropriate staffing to support timely deliveries
Help facilitate welcome messaging, employee on-boarding and off-boarding, ensuring consistent and comprehensive employee experiences, regardless of their location
Consolidate and author elements of employee and program communications, such as corporate social posts, employee recognition correspondence, newsletters
Support annual budget development
Develop, monitor, and prepare forecasts of Revenue and Income, Program and Group Budgets, to include Indirect Rates
Advise Directors, Associate Directors, Program Managers, and staff on remote/alternate work arrangement process; facilitate staffing of requests to the appropriate corporate departments
Assist in coordinating event activity, ex: participation, agenda and presentation material development, for hiring events, industry days, All-Hands, Associate Director presentations
Identify marketing opportunities in the greater Eglin AFB/Fort Walton Beach area (FL)
Initiate and execute various projects as needed
Act as key integrator between Directors/Associate Directors and Odyssey corporate departments, such as human resources, contracting, security and finance
Liaise with Odyssey’s Talent Acquisition team of recruiters, assisting with coordination of staffing and hiring actions, ensuring open positions are advertised
Coordinate communication between cross-functional groups ensuring personnel-related matters are handled with discretion
Help to ensure effective and timely communication and collaboration between Directors, Associate Directors, managers, and employees, scheduling and facilitating meetings
Assist Odyssey program teams during transitions into new contracts
Facilitate business development efforts for the CTG contract to include contributing and evaluating proposals, coordinating requests for assistance, consolidating inputs, and participating in Cyber and Networks-related events/activities