Operations Expense Coordinator - Facilities Management

Glens Falls Hospital•City of Glens Falls, NY

2d•$19 - $29•Onsite

About The Position

The Operations Expense Coordinator (OEC) serves as the coordinator of all Facilities and Environmental Services (EVS) operational expenses. The OEC works directly under the Lead Expense Operations Coordinator. You will be maintaining workflow and providing on-the-job training as needed to keep the staff working at an optimum level.

Requirements

Associate Degree in Business Management or Financial with 2 years of experience in procurement or accounting. Or 4 years of experience with proven success in payable tracking and reconciliation.
Proficiency with Workday managing software preferred or use of another ERP software.
Valid driver’s license.
Excellent verbal and written communication skills
Excellent organizational skills with focus on detail and follow-through
Proficient in the use of Microsoft Office suite components
Record keeping and analytical abilities

Nice To Haves

Knowledge of facility supplies and vendor dependency preferred but not required.

Responsibilities

Maintains accurate records of vendors and invoicing, including aging reports, monthly statements payment schedules, deposit requirements.
Reviews pricing variances and adjust discrepancies on incoming invoices.
Requisitioning of Purchase Orders to include the follow-up on assigning and distribution to managers and vendors as required.
Reconciliation of invoice to PO for all department purchases.
Collection of data to produce accountability reports against department or project budgets.
Initiates communication with vendors and appropriate personnel to collect missing documentation.
Works directly with vendors to ensure accurate collection of invoices and the timely payment of these.
Regularly engages with system AP and Materials Management as well as local Finance department to keep the purchasing resources operational.
Maintain the integrity of Project budgeting and spending as to the accuracy of information collected and ascribed to entered invoicing, requisitions and reconciliation of accounts.
Input Invoice data into Workday