Operations Execution Coordinator

Real Cold•East Hanover, NJ

1d•Onsite

About The Position

At RealCold, you're more than an employee, you�re part of a team that's building the future of cold chain logistics. We invest in our people by providing opportunities to learn, grow, and advance while fostering a culture built on integrity, accountability, safety, and continuous improvement. Build your career with a company that's growing�and helping its people grow along with it. If you're ready to grow your career with a company that's growing too, we'd love to meet you. Working directly for the Chief Operating Officer, this role is pivotal in supporting our operations team�s efforts while ensuring efficient administrative operations. The Operations Execution Coordinator is a multi-tasker, is detail-oriented, is capable of managing various responsibilities simultaneously, and provides administrative support to one or more executives within the Company. In this role, the incumbent will ensure completion of initiatives and work cross-functionally, serving as a key driver of organizational effectiveness. The ideal candidate thrives in a fast-paced, high-impact, dynamic environment.

Requirements

HS Diploma and five years administrative experience or bachelor�s degree in business administration or a related field and three years administrative experience.
Must be tech savvy.
Good written and verbal communication skills.
Attention to detail and accuracy to ensure all specifications are met.
Ability to motivate, coordinate, and ensure proper time-management among team members.
Highly organized with excellent time management skills.
Ability to multitask and adapt to changing priorities.
Works well with others, within/across functions, up and down the organizational chart.
Strong understanding of organizational dynamics with the ability to anticipate and address operational needs.
High level of integrity, with the ability to handle sensitive information discreetly and uphold company values.
Ability to work independently.
Proficiency in Microsoft Office Suite.
Ability to maintain confidentiality and appropriately handle sensitive matters.
Superior interpersonal skills, with ability to communicate and engage at all levels of the organization.
Excellent time management skills.
Must be able to work independently.
Ability to create partnerships with internal clients (People Operations team, managers, employees); Able to employ solid decision-making skills.
Work in a fast-paced environment meeting commitments and deadlines.
Must be able to pass a background check
Ability to work well under pressure and prioritize important tasks over others.

Nice To Haves

Fluent in Spanish desired.

Responsibilities

Assists in the development and execution of operational initiatives, procedures, and policies.
Manage and drive priority projects to completion, ensuring alignment with the company�s objectives.
Track progress of key initiatives, reporting updates and outcomes to the leadership team.
Build strong relationships across the organization to promote a positive, collaborative culture.
Provide administrative support to the team, including scheduling meetings, managing calendars, and handling correspondence.
Maintain and organize documents, files, and records in a systematic manner.
Coordinate and manage the executive's calendar, including scheduling meetings, appointments, travel arrangements (including flights, accommodations, and itineraries).
Assist with expense reporting, and office supplies procurement.
Answer and direct incoming calls, emails, and inquiries from clients, partners, and team members.
Build and maintain professional relationships.
Handle sensitive information and maintain strict confidentiality.
Be adaptable and ready to take on new tasks and responsibilities as needed.
Receives and distributes office mail.
Other duties as assigned.