Operations Director Day Program (Disability Services) - Manhattan

AHRC NYC•New York, NY

14h•Onsite

About The Position

AHRC New York City is seeking an Operations Director for their Manhattan Day Program. The Operations Director is responsible for developing and maintaining implementation strategies leading to overall safety, conformity and work flows that ensure integrity of site safety and efficiency of administrative functions, including attendance, transportation, records, billing flows, and program training. Under the supervision of the Regional Director, the Operations Director will work with the Program Director to ensure the highest standard of all requirements as set by the Federal, State and other regulatory bodies. The Operations Director is responsible for supervision of on-site administrative personnel.

Requirements

Master’s degree in a related field or Bachelor’s degree in a related field and two years relevant experience or associate’s degree and five years of relevant experience.
Demonstrated competency in using database systems and analyzing/interpreting data reports.
Skilled in use of various software applications, including Excel, MS Word, MS Access, MS Power Point, QuickBooks, or similar products and ability to master new software packages quickly.
Ability to analyze and interpret regulations, policies, and program goals.
Ability to write reports, business correspondence, and procedure manuals.
Ability to communicate effectively, to present information, and to respond to questions from managers, clinicians, direct care staff, administrators and other stakeholders.
Must have excellent organizational skills, as well as ability to follow through independently on a variety of projects.
Ability to work harmoniously with all levels of personnel in department and throughout agency.

Responsibilities

Maintains, reviews and revises all applicable service-related documents based on federal and state standards.
Recalibrates service documents when informed of changes in regulatory requirements and notifications by agency’s central Compliance team.
Provides oversight of billing protocols.
Ensure all new staff receive proper training of all on-site protocols.
Supervises administrative personnel to ensure timeliness and accuracy of assigned tasks, including development and maintenance of paper record documents.
Assists Community Support Supervisors to ensure consistency of service documents.
Investigate incidents assigned by the Regional Director.
Completes required documents to submit incidents to government oversight bodies, under the direction of the Regional Director.
Ensures program’s daily, monthly and quarterly safety checks are completed.
Develops and maintains the Fire Safety/ Evacuation Plan in accordance with timeframes set by the ADS Safety Committee.
Schedule fire and emergency drills in accordance with the ADS Safety Committee policies.
Ensures compliance of all elements of the ADS safety review tool.
Coordinates with the Program Director and Community Support Supervisors in the areas of incident management, facility/property safety issues (fire/evacuation drills), emergencies/securityissues, potentially dangerous situations, staffing patterns, and personnel issues; intervenes when necessary.
Manages physical plant safety concerns and general upkeep, in coordination with Director of Facility Maintenance.
Manages inventory of site furniture, technology, and other fixed assets.
Where appropriate, and as needed, communicates with landlord, security companies, and site maintenance staff.
Works with Central Transportation Team to ensure high quality service.
Monitors complain logs and follow-up where necessary.
Ensure that rider notes are relevant and accurate.
Conducts a quality survey of the service on a bi-annual basis.