Operations Coordinator

Roots Community Health Center•Oakland, CA

63d

About The Position

The Operations Coordinator plays a vital role in supporting the daily and long-term operational needs of Roots Community Health. This position helps ensure that all facilities, equipment, systems and logistical processes are well-coordinated and maintained across Roots sites. Working closely with leadership and cross-functional teams, the Operations Coordinator supports key efforts that keep our spaces functional and responsive to staff and community needs. This role is ideal for someone who thrives in a mission-driven, fast-paced environment and is skilled at balancing hands-on work with strategic coordination. By maintaining and advancing the spaces, systems and resources that power our work, the Operations Coordinator helps ensure Roots remains a responsive, rooted, and resilient place of healing for the communities we serve.

Requirements

Commitment to the mission of Roots Community Health.
2+ years of experience in facilities coordination, operations or administrative support.
Associate degree or bachelor's degree in related field preferred.
Experience in a healthcare or non-profit setting is a plus.
Knowledge of compliance standards such as HIPAA is preferred.
Familiarity with construction coordination or facilities-related projects.
Strong organizational skills with the ability to manage multiple priorities across sites.
Comfortable with inventory systems, utility management, and fleet coordination
Excellent interpersonal and communication skills.
Ability to work collaboratively with staff at all levels.
Willingness to travel between Roots locations as needed.

Nice To Haves

Experience in a healthcare or non-profit setting is a plus.
Knowledge of compliance standards such as HIPAA is preferred.

Responsibilities

Assist in coordinating construction and renovation projects across sites and clinics.
Collaborate with contractors, vendors, and internal teams to ensure timely project completion.
Support site preparation, permitting, and inspections as needed.
Track and report progress on capital improvement projects.
Oversee scheduling, maintenance, and utilization of organizational vehicles.
Ensure compliance with safety and transportation policies.
Coordinate with external service providers for repairs and inspections.
Maintain accurate motor pool records and reports.
Support the development and implementation of operating systems that enhance efficiency.
Assist in documenting standard operating procedures for operational functions.
Identify opportunities to streamline processes and improve resource allocation.
Monitor and manage inventories across multiple sites and clinics.
Develop and maintain tracking systems for assets and materials.
Coordinate with purchasing and finance teams to manage restocking and budget adherence.
Oversee utility services (electricity, water, gas, internet) for all organizational locations.
Track usage and costs to identify opportunities for savings and sustainability improvements.
Serve as a point of contact for utility providers and manage service requests.
Participate in staff meetings, supervision, agency meetings and staff trainings.