Operations Coordinator - Family Office & Real Estate

Million Dollar Baby Co•Pico Rivera, CA

7h•$70,000 - $85,000

About The Position

We are a privately held, Los Angeles–based family office overseeing a growing portfolio of commercial real estate assets and related operating entities. Our work is hands-on, detail-driven, and long-term focused. We value trust, follow-through, and strong relationships with partners, tenants, and advisors. This is a small, high-trust environment where discretion matters, ownership is expected, and doing things the right way matters more than doing them fast. We’re looking for an Operations Coordinator to help keep the day-to-day running smoothly across properties, advisors, documentation, and reporting. This role sits at the center of everything and is critical to keeping operations organized, compliant, and moving forward. This is not a traditional executive assistant role and not an investment analyst position. It’s an operations-focused role for someone who likes structure, follow-through, and being the person who makes sure things actually get done. You’ll work closely with principals, external advisors, property managers, and vendors to ensure nothing slips through the cracks.

Requirements

2+ years of experience in operations, executive support, office administration, or property management
Strong organizational skills and attention to detail
Clear and professional communication style
Comfort handling confidential information with discretion
Ability to manage multiple priorities without needing constant direction
A proactive mindset and strong follow-through

Nice To Haves

Experience with property management tools like Yardi or MRI is a plus

Responsibilities

Manage calendars and coordinate meetings for principals and key stakeholders
Prepare agendas, take detailed notes, and track follow-ups from quarterly and ongoing meetings
Maintain organized records across entities, advisors, compliance items, and documentation
Build and maintain a clear advisor and vendor contact map
Ensure all files and records are accurate, up to date, and handled with strict confidentiality
Support compliance documentation for city, state, and banking requirements
Track permits, inspections, regulatory filings, and critical deadlines
Maintain lease abstracts, property records, and renewal timelines
Coordinate with property managers and vendors to support ongoing operations
Serve as a professional point of contact for tenant questions or issues
Track issues through resolution and coordinate next steps with the appropriate parties
Help ensure a smooth and respectful tenant experience while protecting ownership interests
Assist with financial summaries, cash flow tracking, and property reporting
Support basic performance analysis and reporting for management review
Help track accounts payable and receivable as needed
Compile data for budgeting and planning
Use Excel for tracking, summaries, and reporting
Use Word and Outlook for documentation and communication