Operations Coordinator

California Immigrant Policy Center•Fresno, CA

43d•Hybrid

About The Position

The Operations Coordinator plays a central role in supporting the day-to-day administrative and operational functions that keep CIPC running smoothly and efficiently. This position sits within the Operations Department and works closely with staff across all teams to ensure that CIPC's offices, events, technology, and internal systems are well-managed and support the organization's mission-driven work. The Operations Coordinator is responsible for coordinating logistics for meetings, retreats, and organizational events; maintaining office environments in Fresno and Sacramento; managing vendor relationships and supply inventory; and providing critical administrative support to the HR and Operations Director. This role blends strong organizational skills, problem-solving, and a service-oriented approach, with a focus on creating a welcoming, functional, and efficient workplace for all staff. This position offers an opportunity to contribute to CIPC's organizational health and culture, ensuring that staff have the operational support they need to advance immigrant rights, racial justice, and economic justice across California. This position will be based in Fresno, California. Occasional travel throughout California is required.

Requirements

Minimum of two years of experience in administrative, operations or finance work in a nonprofit organization required
Experience maintaining effective working relationships across departments
Strong verbal and written communication skills
Proficiency in various computer programs and online platforms (Gmail, Google Drive, Dropbox, Slack, etc.)
Strong organizational skills and ability to thrive in a fast-paced setting while maintaining precise attention to priorities, formats, procedures, details and quality
Strong ethical sense to handle highly confidential HR, finance and development information is required
Excellent critical thinking and problem-solving skills, and superior attention to detail
Occasional night/weekend hours and overnight travel within the state are required. Advance notice will be given
Ability to lift 20-30 pounds, sit and stand for extended periods is required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and Google Drive (Docs, Sheets, Presentations, etc.)

Nice To Haves

Proficiency in non-English languages spoken by Latinx, Asian, Pacific Islander, African, Caribbean, and Middle Eastern communities is a plus.

Responsibilities

Assist with logistical support for staff meetings and retreats, and organizational special events, be they virtual, in-person, or a hybrid of the two. This includes venue bookings, food orders, travel arrangements, day-of set up and clean-up as needed
Collect quotes from vendors and present recommendations for CIPC events, regional convenings, fundraisers in Sacramento and Central Valley
In collaboration with the Operations team, coordinate staff travel, including accommodations and flights
Help the Operations Manager to track and update event budgets, and support expense tracking and bill submissions
Maintain office equipment and furnishings, ensuring a generally clean and welcoming space for the Fresno and Sacramento offices
Interface with property managers and security personnel for the Fresno and Sacramento offices
Safety, earthquake, and fire monitor for the office. Work with Fresno and Sacramento building management to stay updated on available safety trainings for staff.
Handle office inventory and ordering of office and kitchen supplies for the Fresno and Sacramento offices
Preparing workspace for incoming Fresno and Sacramento staff
Assist staff with parking needs by managing relationships with parking vendor and other service providers
Manage and distribute incoming and outgoing mail and packages
Maintain a clean and organized workspace; ensure the Fresno and Sacramento offices operate in a safe, organized, and efficient manner
Implement office policies and procedures, and update policies as needed with the approval of the Executive Team
Assist the HR and Operations Manager in ensuring that CIPC abides by all OSHA requirements
Track and maintain office tech inventory
Work with external IT support to resolve computer and network problems, manage organizational phone system, staff email accounts, photocopier requests, and updates
Process professional development requests
Support organizational culture and wellness initiatives
Represent the CIPC at organizational functions and events
Co-build a healthy team culture and work environment at CIPC
Support fundraising efforts led by the development team, including tracking, communication, and follow up with donors, sponsors, and organizational members in support of CIPC’s fundraising;
Support Executive and development teams tracking deliverables and programmatic activities supported by grants and other giving.
Other responsibilities as assigned.

Benefits

Paid medical, dental, vision, and life insurance (100% of employee premium; 75% for dependents)
3% employer contribution to 401(k) retirement plan
Commuter benefit or paid parking access
Monthly reimbursement for cell phone and internet usage
$1,500 annual professional development allowance
4-week paid sabbatical after 7 years of service
Generous paid time off policy
Up to 26 paid holidays annually (including summer and winter collective breaks)
Vacation accrual: Year 1: 10 days After Year 1: 15 days After Year 4: 20 days
6 personal days per year