Operations Coordinator

Wilson Daniels•Napa, CA

16d

About The Position

We are looking for a detail-oriented and highlyanized Operations Coordinator to support the daily operations of our wine import business. This role is essential in ensuring that our supply chain, order fulfillment, and administrative processes run smoothly and efficiently - especially for our DDP shipments. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving,fortable managing data, and brings a genuine interest for wine and international trade. This role will be based in our Napa, CA or New York City office.

Requirements

Bachelor's degree in Business, Supply Chain, Logistics or related field (or equivalent experience)
1-3 years of experience in Operations, Supply Chain or Logistics -alcoholic beverages industry experience preferred
Advancedputer skills in Microsoft Office, specifically Microsoft Excel
Familiarity with import documentation and regulatorypliance
Strong initiative, follow-through and a proactive, solution-oriented mindset
Ability to multi-task and prioritize in a fast-paced environment
High attention to detail and accuracy
Proactive, self-motivated, takes initiative and ability to direct and supervise
Team player with a positive attitude; flexible to adapt to changing needs/priorities

Nice To Haves

Microsoft Dynamics/Business Central orparable ERP software a plus

Responsibilities

Administer all shipping and customs clearance documents; digitally file in Microsoft Business Central
Expedite open orders with Suppliers and appointed Freight Forwarder
Create and send weekly PO status/shipment report for Sales Team & Distributors in DDP states
Provide ETA report(s) as POs are received using Freight Forwarder reports, etc.
Collaborate with Supply Chain team and/or Demand Planning Manager to resolve issues as needed
Track carrier change(s) for ocean to rail/truck as needed
Confirm inbound dates with distributor(s)
Track transit times for KPI reporting, accuracy of Freight Forwarder performance, and ship points analysis
Respond to daily/weekly questions from sales regarding available inventory, PO status, and transfer requests.
Analyze demand trends and build order suggestions based on sales goals and container quantities by country (for select markets)
Review inventory and flag low DOH items
Build monthly “Gap to Goal” reports using existing templates
Track orders received vs demand plan
Maintain an up-to-date sku list that will transition to DDP (delivery duty paid) by market including estimated timing based on inventory (domestic and overseas)
Update sku details (availability for new vintages, ship point, specs, etc.) as needed
Collaborate on supply and logistic issues with distributors
Ensure Power BI dashboard reflects current forecasts each month, troubleshoot and resolve discrepancies with the Business Intelligence team.
Assist Compliance Specialist with item set-up needs for new vintages, luxury offerings, ad-hoc
Draft internal and externalmunications as needed for vintage rolls, product avail, etc.
Participate in additional operational projects and duties as assigned