Operations Coordinator

Kitchen Tune-Up Burlington, VT•South Burlington, VT

13d•$23 - $28

About The Position

The Operations Coordinator plays a crucial role in ensuring projects are ready, scheduled, and completed efficiently. This position involves coordinating project schedules with various stakeholders, managing the production calendar, preparing necessary project documentation, and overseeing administrative tasks related to project lifecycle. The coordinator will also be involved in purchasing, vendor management, and ensuring accurate project record-keeping. Success in this role is measured by the timely start of projects, efficient material delivery, minimal scheduling conflicts, quick closure of punch lists, and prompt collection of final payments. The Operations Coordinator will have complete visibility into every active project.

Requirements

Complete visibility into every active project.

Nice To Haves

Projects start on schedule.
Materials arrive before installation.
Minimal scheduling conflicts.
Punch lists closed quickly.
Final payments collected promptly.

Responsibilities

Coordinate project schedules with installers, subcontractors, vendors, and customers.
Maintain the production calendar and ensure projects stay on schedule.
Prepare project packets, work orders, change orders, and customer sign-off documents.
Schedule templates, countertop installations, deliveries, and inspections.
Coordinate permits and third-party services as required.
Monitor lead times and proactively communicate delays.
Verify incoming deliveries for accuracy and damage.
Coordinate replacement materials when necessary.
Manage inventory and local material pickups.
Maintain accurate project records in ServiceMinder.
Track project milestones from sold to completed.
Coordinate punch lists and warranty work.
Ensure projects are closed promptly and final payments are collected.
Provide operational reporting to the owner.