Operations Coordinator

CooperCompanies • Henrietta, NY

4d • Onsite

About The Position

At CooperVision, a business unit of CooperCompanies (Nasdaq: COO), we’re driven by a unified purpose of helping people experience life’s beautiful moments. We are connected through our shared values - dedicated, innovative, friendly, partners, and do the right thing. As a leading global manufacturer of contact lenses, we are committed to helping improve the way people see each day. Through our diverse lens portfolio, we tackle the toughest vision challenges – including astigmatism, presbyopia, and childhood myopia. We offer the most complete collection of spherical, toric, and multifocal products available, enabling us to fit 99% of all contact wearers. Learn more at www.coopervision.com. This role is not eligible for employer-sponsored work authorization now or in the future. Applicants must be authorized to work in the United States on a permanent and ongoing basis without the need for future sponsorship (i.e., H1B, STEM OPT extensions, TN, etc.). This position requires full-time onsite work (5 days per week) in West Henrietta, NY and is not eligible for relocation assistance. Job Summary: The Operations Coordinator coordinates and executes all key employee, customer, and commercial teams tours at the West Henrietta facility, managing logistics, vendors, schedules, and on site support to ensure smooth, high quality experiences that align with site priorities and operational needs. Aligns with corporate guidelines on branding and supporting commercial teams with key customer interactions. Lead engagement teams to drive engagement activities. Act as a back up to current administrative assistant and reception when necessary.

Requirements

• Microsoft Office Suite with a proficiency in Excel.
• ERP systems and Warehouse Management systems experience required.
• Presentation skills required.
• Proven ability to prioritize and manage multiple tasks efficiently.
• Skilled in managing customer expectations and requests with a solutions-oriented approach.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse teams and all levels of management.
• Demonstrated strength in project management and organizational capabilities.
• Highly focused on delivering exceptional customer service on multiple platforms
• 5+ years experience in event planning and management
• 5+ travel planning and arraignments
• Associates Degree Required

Nice To Haves

• Warehouse and distribution knowledge preferred
• Bachelors Degree preferred

Responsibilities

• Partner with corporate marketing, communications and professional affairs
• Plan and schedule plant tours in coordination with Operations and the commercial organizations.
• Conduct engaging, accurate, and safety-compliant tours.
• Prepare facility readiness (badges, PPE kits, demo materials, rooms, signage).
• Maintain visitor logs, NDAs, acknowledgments, and version-controlled talking points.
• Keep visual aids, route maps, and content aligned with current processes.
• Develop and maintain tour guide materials
• Provide post-tour follow-up and feedback collection.
• Serve as the primary interface between visitors and plant functions.
• Route visitor questions to subject matter experts and ensure timely follow-up.
• Stay informed of changes affecting routes, safety, or messaging.
• Represent the plant professionally to all internal and external visitors.
• Coordinate all travel logistics for Corporate Events, including ground transportation, aviation arrangements, and hotel accommodations for attendees and executives.
• Oversee vendor management for event services such as transportation, and accommodations, ensuring seamless and cost-effective event execution.
• Develop and maintain detailed travel itineraries and logistics schedules to ensure all aspects of transportation and accommodations were handled efficiently.
• Uphold strict confidentiality when handling sensitive information related to logistics and events.
• Collaborate with internal teams and external vendors, including Catering, IT, Global Security, commercial, engagement.
• Assist in coordinating assigned corporate events while adhering to established policies and procedures to ensure customer satisfaction.
• Develop, deploy, and oversee registration tools, onsite applications, and other event-related deliverables.
• Utilize department technology platforms, such as SharePoint, and Microsoft Office 365, to support event planning and departmental activities
• Lead engagement team activities and execute team ideas
• Will provide administrative support to other functions as necessary

Benefits

• The starting base pay for this role is between $25.67 and $31.22 per hour and may include cost of living adjustments.
• This position may also be eligible for other types of compensation and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree