Operations Coordinator

DLA Piper•Dallas, TX

7d•Onsite

About The Position

DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together. Summary The Operations Coordinator, in collaboration with and in support of the firm’s strategic initiatives, coordinates work requests to maintain the functionality, security, safety and comfort of the office using both internal employees, contracted vendors and landlords in areas such as cleaning, moving, furniture repair, maintaining plants and security (i.e., key cards, software and property passes). You will prepare and coordinate the Operations communications to the entire office. You will lead, recruit, train and maintain the Safety and Evacuation teams. You will support the Operations Manager in an administrative capacity. You will assist the Operations Manager in daily functions covering a specific office and/or region. Location This position sits in our Dallas office and offers an onsite work schedule.

Requirements

Good communication skills required to interact with staff and attorneys on a regular basis.
Strong organizational skills and ability to work effectively in a fast-paced environment.
Must have intermediate Excel and Word skills.
High School or GED.
2 years of general office or operations/facilities experience.

Nice To Haves

Experience working in a law firm or professional services firm preferred.

Responsibilities

Coordinates the day-to-day service and repair requests with internal facilities staff, landlord and external vendors to maintain the functionality of the office and its furniture and fixtures.
Maintains office security system, coordinates with landlord and landlord’s security staff on office security cards and issues building passes for the removal of packages and boxes.
Leads, recruits, trains and maintains Safety and Evacuation teams which includes planned fire drills and coordination with landlord.
May prepare and coordinate Operations communications to office staff and sub-tenants.
May conduct all or part of the Operations portion of the new hire orientation.
Process and GL code all invoices for operations for Operations Manager/Supervisor signature.
Reviews all “unidentified mail” in order to allocate to the appropriate recipient.
Will assist with the ordering of office supplies including toner and printed stationery.
May assist with stocking visitor offices and conference rooms with supplies.
Other duties as assigned.