Operations Coordinator - Precision Tank

Precision Build Solutions LLC•Springfield, IL

1d•Onsite

About The Position

The Operations Coordinator plays a critical role in supporting the day-to-day execution of operational and administrative functions across the organization. This position is responsible for coordinating order entry, procurement support, compliance tracking, and project documentation while ensuring accuracy, organization, and timely follow-through. The role serves as a key point of coordination between sales, operations, and manufacturing teams, helping maintain efficient workflows and clear communication. This position supports the VP of Operations by executing tasks, tracking priorities, and escalating key decisions as needed.

Requirements

Excellent organizational skills and attention to detail
Strong verbal and written communication skills
Strong analytical and problem-solving skills
Willingness to learn, change, and improve
Proficient with Microsoft Office or related software
Experience in a coordination role supporting production or project execution
Demonstrated ability to manage tasks, schedules, and workflows across multiple projects or departments
Strong organizational skills with a track record of accuracy, following through on priorities, and holding teams and outside parties accountable to deadlines

Nice To Haves

Familiarity with production scheduling, procurement, job tracking, and/or ERP systems

Responsibilities

Provide day-to-day coordination support to the VP of Operations
Monitor task progress, follow up on open items, and ensure deadlines are met across departments
Escalate issues, delays, or key decisions requiring leadership input
Ensure accuracy, timeliness, and completeness of all data and documentation within assigned processes
Be the gatekeeper to receive accepted quotes and PO’s from customers and salespeople, then enter new orders into the accounting software. After supervisor review, send tank order confirmations to the customer who ordered the tank and/or parts.
Support material procurement by issuing RFQs to vendors, compiling and analyzing pricing, and preparing award recommendations
Generate and distribute purchase orders upon approval
Track material receipts from manufacturing facilities and ensure timely system updates and order closure
Maintain organized records of inspection reports (e.g., crane, air permits, fire systems) for all manufacturing locations
Track safety program requirements and deadlines
Maintain Safety Data Sheet (SDS) documentation and ensure accessibility and accuracy
Compile and prepare preliminary OSHA Forms 300 and 300A for leadership review.
Make tank order file updates as directed during fabrication, then scan and upload project file to accounting program when order is completed.
Make quarterly updates to production backlog reports as directed.
Create tank sales statistic data as directed.
Maintain E-broadcast contact data spreadsheet.
Create warranty certificates, coordinate mill certificates with PO’s, and provide O&M documents for industrial tanks and large projects.