Operations Coordinator

Authentic Brands Group•New York, NY

44d•$25 - $29•Onsite

About The Position

The Office Coordinator is responsible for ensuring smooth day-to-day operations of the New York HQ. This role reports to the Senior Facilities Manager and will help manage company-wide administrative tasks ensuring all business needs are appropriately met. The ideal candidate is a well-organized, team-player who takes the initiative to resolve operational challenges all while working in a fast-paced environment.

Requirements

Bachelor’s Degree in a relevant field or comparable work experience.
Team-player who can also work independently.
Ability to operate effectively & efficiently in a fast-paced environment.
Must exhibit excellent attention to detail and good organizational skills.
Must be energetic, highly motivated and able to multi-task.
Must be an adaptable problem-solver with the curiosity to learn.
Experience using email tools and online platforms (Box, Teams, Adobe, etc.)
Proficiency in Microsoft Office, with aptitude to learn new software and systems.

Responsibilities

Provide high-touch support to the staff throughout the workday, ensuring colleagues have the resources and a comfortable environment to do their best work.
Help plan and coordinate office events, meetings, and celebrations.
Assist in the onboarding and offboarding process of employees.
Support operations safety management and policies and procedures.
Manage and track office supply inventory and place orders for each office as needed.
Stock supply closets and pantries.
Assist with audits, expense tracking, and budget related tasks as required.
Process incoming and outgoing mail and packages.
Coordinate scheduling and preparation for meetings, including setting up conference rooms and organizing lunches and refreshments.
Assist in developing office policies and procedures to improve efficiencies.
Maintain office cleanliness and organization in collaboration with cleaning staff.
Correspond with building maintenance and management for office needs.
Cover main reception desk as needed - registering and greeting guests, scheduling messengers and booking conference space.