Operations Coordinator

Tarleton State University•Stephenville, TX

7d•$44,000 - $55,501•Onsite

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Operations Coordinator in the Department of Campus Operations . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville , Fort Worth , RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further. At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond The Operations Coordinator provides essential administrative and operational support to the Campus Operations department, contributing to the organization and tracking of special projects, data, and resources. This role assists with routine processes such as scheduling meetings, maintaining calendars, data entry, invoice processing, reporting accurate data, and managing communications, helping to ensure departmental activities run smoothly and efficiently. The Operations Coordinator works with departmental staff to support ongoing initiatives, foster collaboration across teams, address operational challenges, and assist in maintaining compliance and productivity within the university’s guidelines. Serves as Campus Security Authority (CSA).

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing, spreadsheet applications, and Adobe software.
Knowledge of standard proofreading.
Ability to multitask and work cooperatively with others.
Ability to prioritize, manage multiple projects, and meet deadlines
Ability to work with people at all levels of an organization, respond quickly to changing situations, and work well under pressure while maintaining effectiveness.
Ability to work effectively in a fast-paced environment and foster a teamwork atmosphere.
Exceptional problem-solving and time management skills.
Capability to handle confidential and sensitive information with discretion.
Excellent written and verbal communication skills to be able to effectively guide, lead, and develop technical employees promoting team relationship skills and communication.

Responsibilities

Provides administrative and operational support to departmental staff, including arranging meetings, assisting with report preparation, and supporting routine communications.
Assists with the coordination and implementation of assigned projects, contributing to timely completion and alignment with departmental objectives.
Handles transactional processes including invoice processing, data entry, and tracking project documentation to ensure accuracy and timeliness.
Collects, organizes, and tracks operational data to assist in decision-making and process improvements.
Identifies and relays operational challenges and assists in developing and implementing solutions.
Assists with resource tracking and allocation to help ensure productivity and compliance with university and departmental guidelines.
Helps with the dissemination of information and supports training on updated policies and procedures.
Attends meetings or committees as needed to represent the department and support leadership.
Monitors progress of assigned projects and supports their execution.
Reviews basic contract documentation and assists with contract administration.
Acts as a representative of Campus Operations and collaborates as a member of Tarleton State University and the A&M system; performs other duties as assigned.