Operations Coordinator

Cooke School and Institute•New York, NY

21d•$70,000 - $80,000•Onsite

About The Position

The Operations Coordinator provides essential support to the Central Office and school leadership at Cooke School and Institute. Reporting to the Chief Operating Officer, the Operations Coordinator performs logistical work of a high level with minimal supervision, contributing to an organized and efficient school office environment. This person plays an integral role in sustaining the daily operations of the school and the business office.

Requirements

Associate Degree or equivalent experience
Minimum 3 years professional experience
Performs administrative work of a high level with minimal direction and supervision.
Strong written and verbal communication skills
Outstanding interpersonal skills, integrity, and strong work ethic.
Ability to work creatively and with a sense of urgency and to make quick decisions, take initiative, and prioritize tasks.
Attention to detail and resourcefulness
Technologically savvy and strong proficiency in Google environment, Excel, and database programs, as well as interest and ability to learn new technology platforms and systems.

Responsibilities

Key logistics manager - coordinates and organizes office activities and manages the flow of communications and information across departments; provide general administrative assistance for a wide range of operations
Responsible for compliance related tasks such as data verification, reporting, certification and documentation related to school and government programs
Assist with expense management which may include: the processing and following up on invoices, purchase orders, and ordering special items for the Central Office departments
Manage meeting logistics and hosting visitors - aids in the scheduling, set up and general preparation for outside visitors and interdepartmental meetings
Key staff for events - provide support to various departments hosting onsite events (e.g., Board meetings, outside visitors, etc.)
Independently manage small administrative projects, such as compiling departmental guides into a single operations manual
Assists in managing communications with outside groups and vendors on behalf of the Operations team
Serves as contact person for general Central Office related inquiries
Maintain and organize all relevant information, files, and documents; answer the phone, provide coverage for the front desk, and perform daily administrative tasks and other duties needed to support the Central Office and school leadership
Performing other duties as assigned to support the general operations of the school
Arrive at school in a timely fashion
Manages sensitive information with discretion
Maintain a professional demeanor and appearance
Maintains diplomatic and helpful manner when dealing with the public, staff and parents
Utilize supervisor for guidance, discussions, collaboration, and self-growth
Develop professional growth goals with supervisor and create and implement a plan to reach the agreed-upon goals
All Cooke staff are responsible for developing a professional growth plan with their supervisor.
Staff training is an integral part of the Cooke school and as such is a requirement of the job.
All staff must at a minimum: attend all scheduled Staff Development activities throughout the year and participate in staff orientation scheduled for the last week in August.
All Cooke staff are responsible for developing a professional growth plan with their supervisor.
Staff training is an integral part of the Cooke School and as such is a requirement of the job.
All staff must at a minimum: attend all scheduled Staff Development activities throughout the year and participate in staff orientation scheduled for the last week in August.