Operations Coordinator

Reevo-posted 1 day ago
Full-time • Entry Level
Santa Clara, CA
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The Operations and Recruiting Coordinator is the heart of our office operations and the backbone of our candidate experience. This role requires exceptional organizational skills, a proactive attitude, and a strong customer service orientation. You will manage the day-to-day functions of our workplace and directly contribute to our team's growth by managing the interview scheduling process.

  • Office Management: Ensure the office space is clean, organized, and running efficiently. Act as the primary point of contact for all facilities-related issues (e.g., maintenance, repairs, IT support requests).
  • Supply Management: Manage inventory, procurement, and organization of all office supplies, kitchen stock, and equipment.
  • Vendor Relations: Manage relationships and contracts with vendors, including cleaning services, catering, security, and supply providers.
  • Mail & Shipping: Handle incoming and outgoing mail, packages, and deliveries.
  • Event Planning: Coordinate and support internal company events, team lunches, meetings, and celebrations.
  • Visitor Management: Greet visitors, vendors, and candidates professionally and ensure a positive first impression.
  • Safety & Compliance: Assist with maintaining office safety standards and procedures.
  • Interview Scheduling: Own the end-to-end interview scheduling process, coordinating complex logistics between candidates and multiple interviewers (often across different time zones).
  • Candidate Communication: Serve as the main scheduling point of contact for candidates, ensuring timely, professional, and clear communication to maintain a positive candidate experience.
  • Recruiter Support: Maintain and update the Applicant Tracking System (ATS), ensuring all interview details are logged accurately.
  • Onsite Interview Support: Prepare meeting rooms, manage logistics, and ensure interviewers have necessary materials for a seamless onsite experience.
  • Reporting: Assist the People Operations/Recruiting team with basic data entry and reporting as needed.
  • Bachelor's Degree
  • 1-3 years of proven experience in an Office Coordinator, Administrative Assistant, or similar organizational role, ideally within a tech or startup environment.
  • High level of proficiency with Google Workspace (Docs, Sheets, Slides).
  • Exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities simultaneously in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • A "can-do" attitude, with the ability to anticipate needs and independently solve problems.
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