Operations Coordinator

Now Hiring-posted 7 days ago

$28 - $33/Yr

Full-time • Mid Level

Green Bay, WI

251-500 employees

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The operations Coordinator is focused on completing specific functions that support the location operation. Focus on profitability, efficiencies and identify opportunities to mentor existing workforce while developing and implementing strategies for growth and best business practices within assigned location.

Responsible for monitoring, analyzing, and assistance with reporting necessary to evaluate financial performance of individual jobs, projects or contracts.
Ensures all project/job numbers and customer POs are entered correctly in RESA Systems for job costing (UKG, CONCUR, LIFT, ETC.)
Ensure that all job costing is accurately captured, allocated and compared against budgets, estimates or contracts
Communicate with project managers and field supervisors to confirm job completion status and resolve discrepancies.
Collect, organize and analyze data to include labor, materials, equipment, subcontractor, and overhead expenses.
Verify all properly coded to the correct job before invoicing.
Prepare timely and accurate job cost reports for management, project managers, and finance team
Work closely with accounting, procurement, and operations to reconcile costs and validate data entries
Provide job cost documentation and analysis during internal or external audits
Assist with invoice production, ensuring data necessary to invoice aligns with customer contract, change orders, and progress billing schedules
Assist with month-end close by providing billing summaries and supporting job cost reports
Work closely with manager in updating monthly production and overall progress of jobs
Will complete other tasks necessary to ensure operations run smooth in location (such as safety, training, or other function) as assigned.
Work closely with “LIFT” technical support, staff members and management team to further enhance and develop LIFT job management system
Responsible to for LIFT updates for employees, customers, rates, etc
Cultivate and maintain customer relationships with internal customers, external customers, and vendors.
Conduct client (internal or external) communication in a highly customer service-oriented manner.
Responsible for ensuring projects/assigned functions are completed timely and meet budget, productivity and quality goal(s).
Assistance with Concur expense verification and submission
Assist manager with reporting necessary for capital expenditures annually
Individualized reporting as needed for large contracts, to assure timely invoicing and margin tracking
Backup for creating and receiving PO’s and GP fulfilling
Annual ROM team get together planning, coordination and implementation
Work with Manager to ensure continuous improvement of process/procedures, vendors and general business initiatives are developed and implemented.
Prepare a variety of reports as assigned.
Work may require flexible hours, coordinate and/or communicate with leadership and/or location.
Observe all safety rules and Best Practices; Follow all company policies and procedures.
Other duties as assigned.

Associate’s degree in related field or equivalent experience and minimum 5 years of experience.
Strong computer skills.
Able to work independently, work on multiple projects, and independently problem solve
Strong verbal and written skills-Able to effectively communicate with a wide variety of individuals at different levels within and outside of the organization.

Full benefits include medical, dental, vision, company-paid life insurance, employee ownership plan, matching 401k, paid time off, paid holidays (10 a year), and Milestone bonus.

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