Operations Coordinator

Zeus Fire and Security•Knoxville, TN

15d•Onsite

About The Position

We are looking to fill the role of Operations Coordinator for our Knoxville office. This is an onsite position. If you are a self-motivated, detail-oriented team player who loves working in a fast-paced environment, please read more below:

Requirements

High school diploma
3 years of records management or administrative experience, or equivalent experience
Must be detail oriented and proficient in MS applications including Word, Excel, PowerPoint, and Outlook
Position requires the use of computers and scanners on a regular basis as well as the ability to move and maintain files
Must have the ability to interact professionally with varying personalities and all levels within the organization

Nice To Haves

Experience with Acumatica is a plus

Responsibilities

Serves as primary point of contact with our customers to schedule fire alarm inspections to drive efficiency with technician productivity.
Serves as a primary point of contact with inspection technicians in regards to scheduling, sending technicians appointments from software system, and making sure paperwork is completed correctly
Responsible for maintaining inspection calendar 1-2 months in advance
Responsible for maintaining paperwork in Compliance Engine website
Must be proficient in Microsoft Office Suite
Experience with Acumatica is a plus
Must be detail oriented
Learns to enter service contracts and verify data as part of cross-training model
Ability to self-learn
Assist with preparing bid proposals
Assist with completing vendor applications
Assist Operations Manager to maintain records for licensing, bonds, and insurance documents
Answer sales line and respond appropriately
Other duties as required