Operations Coordinator

VectorUSA•Torrance, CA

2d•$30•Onsite

About The Position

Join our dynamic and growing team at VectorUSA, a leading technology company with over 36 years of experience in designing, building, and maintaining voice, data, and video networks across the nation. This is an excellent opportunity to contribute to a well-established, expanding company from our Torrance office. As a Project Coordinator, you will work closely with other office personnel, supporting various aspects of project management and coordination. VectorUSA is dedicated to delivering smart technology solutions, including Unified Communications and Collaboration, Innovative Infrastructure, Intelligent Surveillance, and Managed Solutions. We help businesses operate more securely and efficiently by leveraging our broad service offerings and deep expertise.

Requirements

High School diploma or GED.
Strong communication and customer service skills.
Proficiency in Microsoft Word, Excel, and Outlook.
Ability to pass post-offer drug screening, physical, background check, and Livescan fingerprint checks.
Reliable transportation and a valid driver’s license.

Nice To Haves

Ability to work independently, prioritize tasks, and achieve objectives with minimal supervision.
Strong organizational skills and attention to detail.
Experience working within a team-oriented environment.
Familiarity with Vector’s solutions and service offerings is a plus.
2+ years of experience with Microsoft Office products, especially Excel.
Experience with project management software such as Microsoft Project or FileMaker is a strong plus.
Familiarity with personal computers and various software packages.
A clean driving record and the ability to pass a drug test.

Responsibilities

Review and interpret work orders, statements of work (SOW), proposals, quotes, and estimates.
Gather and organize necessary documents and materials from Sales/Estimation teams, such as blueprints and Bills of Materials (BOMs).
Coordinate job start meetings, including crew and site lead assignments.
Liaise with Purchasing to ensure material availability, staging, and ordering.
Work with the Warehouse to manage the availability and staging of tools and equipment.
Allocate manpower and update scheduling software accordingly.
Communicate with customers to confirm start and end dates, and coordinate schedules with project managers, leads, and technicians.
Process change orders and requests for information (RFIs).
Track job financials, monitor budgets, and ensure performance aligns with financial goals.
Verify daily logs and oversee job closeout and auditing processes.
Coordinate field training and work with customers on any changes to timelines, schedules, or project demands.
Develop project plans and schedules, and coordinate with sub-contractors as needed.
Schedule site walks and manage site clearances, badging procedures, and other access requirements.
Collaborate with Project Managers and Site Leads on material management, shipping, and permit acquisition.
Coordinate travel arrangements for project teams.