Operations Coordinator

Cushman & Wakefield•St. Louis, MO

27d•$21 - $25•Onsite

About The Position

The Operations Coordinator is responsible for overseeing front desk operations and providing seamless office support for commercial services. This role serves as the first point of contact for employees, clients, vendors, and guests, and plays a key role in ensuring a welcoming, safe, and efficient workplace experience. Additionally, this individual will be responsible for administrative support to the executive leadership team.

Requirements

Strong people skills and an elevated level of professionalism, and emotional intelligence.
Excellent verbal and written communication.
Comfort using digital tools such as visitor management systems, Microsoft Office, and workplace communication platforms.
Meticulous with strong organizational skills and the ability to multitask effectively.
Ability to remain calm and composed in a fast-paced, high-visibility environment.
High school diploma or a General Equivalency Diploma (GED) required

Nice To Haves

Prior front desk, hospitality, or administrative experience preferred.
Associates or bachelor’s degree preferred

Responsibilities

Greet and direct all visitors, ensuring they feel welcomed from arrival to departure.
Assist new hires, contractors, and employees with badging processes and troubleshooting.
Provide executive leadership administrative support through travel coordination, expense management, and catering requests.
Manage and maintain an organized, professional, and welcoming front desk and lobby environment.
Provide accurate answers to frequently asked questions about facilities, meetings, and general workplace operations.
Offer clear way-finding support, escort guests when necessary and within reason.
Maintain an up-to-date knowledge of building and floor layouts, meeting rooms, and key personnel.
Ensure that all individuals entering the building are properly badged and authorized.
Issue temporary badges using the company’s badging software; collect and track loaner badges.
Partner with Security and Facilities teams to uphold building access policies and flag any security concerns.
Respond to inquiries with clarity and warmth, providing accurate information or redirecting to the appropriate department.
Monitor general inboxes or communication platforms to ensure timely responses to inquiries or requests.
Support onsite events by assisting with coordination, set-up, catering coordination, and attendee management.
Conduct regular checks of the lobby and surrounding spaces to ensure cleanliness, order, and adherence to safety standards; submit work orders as needed.