Operations Coordinator

UO HR Website•Portland, OR

25d•Onsite

About The Position

The Operations Coordinator provides administrative, operational, and event coordination support to leadership and organizational initiatives. The role is responsible for coordinating meetings, managing schedules and communications, tracking action items, and supporting project-related activities to help ensure smooth day-to-day operations. The position also supports the planning and delivery of in-person and virtual events by coordinating logistics, participant communications, travel arrangements, vendors, meeting technology, and post-event administration. In addition, the role provides administrative support to senior leaders through calendar management, meeting coordination, travel planning, and handling confidential information with professionalism and discretion. Success in this role requires strong organizational skills, attention to detail, effective communication, the ability to manage multiple priorities, and a customer-service mindset when working with internal and external stakeholders. This position is based in Portland, Oregon.

Requirements

Two years of general clerical experience.
One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Exceptional organizational and project coordination skills, with meticulous attention to detail and a commitment to accuracy.
Ability to manage multiple competing priorities, adapt to changing needs, and consistently meet deadlines in a fast-paced environment.
Ability to exercise sound judgment and discretion when handling confidential and sensitive information.
Strong written, verbal, and interpersonal communication skills, with the ability to effectively engage and collaborate with a wide range of stakeholders.
Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, and Word) and other business productivity and collaboration tools.

Nice To Haves

Bachelor's degree in Business Administration, or a related field, from an accredited institution.
Two years of experience providing administrative and operational support, including complex calendar management, travel coordination, meeting logistics, and prioritization of competing demands.
Experience coordinating events, convenings, or programs involving multiple stakeholders, including managing logistics, communications, registrations, and participant support.
Experience working in a higher education institution providing administrative and operational support.

Responsibilities

Coordinating meetings, managing schedules and communications, tracking action items, and supporting project-related activities to help ensure smooth day-to-day operations.
Supporting the planning and delivery of in-person and virtual events by coordinating logistics, participant communications, travel arrangements, vendors, meeting technology, and post-event administration.
Providing administrative support to senior leaders through calendar management, meeting coordination, travel planning, and handling confidential information with professionalism and discretion.