[2026-2027] Operations Coordinator

KIPP • Philadelphia, PA

5h • Onsite

About The Position

KIPP Public Schools is a national network of tuition-free public charter schools preparing students with the skills and confidence needed to create the futures they want for themselves, their communities, and us all. We are a network of 279 schools, nearly 16,500 educators, and 210,000 students and alumni. KIPP Philadelphia Public Schools (KPPS) is part of the national KIPP Public Schools network and currently leads eight schools serving 3,400 students in North and West Philadelphia. By 2030, KPPS will be serving approximately 4,000 students. Together with families and communities, we create joyful, academically excellent schools that prepare students to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. At KPPS, we believe that talented, committed, and culturally competent educators and staff are the foundation of our students' success. We work to create a professional community grounded in joy, candor, care, and connection – where every team member can bring their authentic self, grow in their craft, and contribute to meaningful work. The Operations Coordinator is responsible for assisting the Operations Manager in the front office of the school, and supporting the staff in creating a joyful learning environment. They will serve as first point of contact for any students, families, staff, or visitors in the office. They will also assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning. This position reports to the Operations Manager. This is a one-year, grant-funded position with the potential for extension.

Requirements

• Love and see the high potential of all children
• Self-awareness and ability to reflect on your practice, biases, and leans
• Cultural competence and commitment to inclusion, anti-racism, and eradicating anti-Blackness
• Believe deeply in the mission and values of KIPP Philadelphia Public Schools
• Deep commitment to ensuring a warm, welcoming, productive school environment for all children, families and staff members
• Ability to exercise excellent judgment in decision-making; work collaboratively, and have impact without formal authority
• Strong communication skills and follow-through
• Resourceful thinker with an orientation towards problem-solving
• Strong organizational skills, attention to detail, and demonstrated ability to manage multiple projects simultaneously and adapt to changing priorities
• Complete all required criminal and child abuse background checks: PA State Police Clearance, PA Child Abuse Clearance, Cogent Federal Fingerprinting

Responsibilities

• Assist managing front office and incoming visitors
• Help to create a welcoming, organized front office that reflects school values and culture
• Assist with all office communications, including incoming calls, files, mail, and deliveries
• Assist in managing inventory of office supplies, uniforms, and other materials
• Place orders for office supplies, books, and other materials
• Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing
• Attend first aid training and perform first aid as needed
• Manage student attendance and data
• Help to track daily student attendance accurately, including distributing tardy slips, checking records, and compiling attendance documentation
• Assist in arranging morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up
• Support a culture of high attendance by tracking unexcused absences, managing truancy documentation, and assisting in scheduling truancy meetings
• Help to maintain complete and accurate student records in cumulative folders and in PowerSchool
• Support with compiling academic data for report cards, transcripts, and other documents
• Support student enrollment
• Support student recruitment activities and school events (e.g. open houses, information sessions)
• Assist Operations Manager with all incoming applications and enrollment paperwork for new and returning students
• Own specific parts of the enrollment process, such as scheduling family meetings or managing all incoming new student enrollment paperwork
• Support relationships with the families, community organizations, and other entities as it relates to student enrollment
• Support communications systems
• Help prepare weekly bulletins to distribute to families
• Assist in the preparation of all family communications, including letters and report cards
• Setup meetings between staff, students, and families
• Support with furnishing and decorating the facilities to model school values and culture
• Support with implementing school safety plans and procedures
• Assist with on-campus and off-campus school events, including student field trips
• Assist with other tasks and projects as assigned
• Assist team as needed to build a safe, joyful learning environment

Benefits

• Competitive & Equitable Compensation
• Performance-based bonuses that recognize meaningful contributions
• High-quality development – including coaching, workshops, and tailored leadership opportunities
• Whole-person support through coaching, mental health resources, wellness initiatives, and team-building experiences
• Comprehensive health benefits package (including vision and dental, a telehealth option, and flexible spending accounts) for themselves and their families
• 403B matching program for retirement savings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees