Operations Coordinator

Vector Media • Orlando, FL

1d • Hybrid

About The Position

At Vector Media, we are building the future of Mobility Marketing, delivering real-world media with real results through digital bus shelters, street-level storytelling, experiential activations, and college campus and sports partnerships. We connect brands with audiences in over 50 markets nationwide, utilizing high-impact media like fully wrapped vehicles and custom-built experiential assets. Founded in 1998, Vector has evolved into a full-service platform driven by data, creativity, and movement, an approach called Marketing in Motion. The company values accountability, growth, excellence, and fun, aiming to be partners with clients, media partners, and each other. Vector Media is seeking an Operations Coordinator in Florida to join its Operations Department. This hybrid role, requiring four days per week in the office, reports to the National Inventory Manager. The Operations Coordinator will assist with all aspects of the day-to-day operations of the bus and bus shelter advertising program in multiple Florida markets, including Tampa, Jacksonville, Orlando, Lakeland, Lake County, and Broward County. Key responsibilities include maintaining detailed charting of advertisements, managing inventory holds, posting and removal dates, and documenting completion. The role also involves working with operations personnel and subcontractors, assisting in scheduling and coordinating the installation and removal of advertising copy, and maintaining shelters, as well as receiving and checking in advertising materials. The position typically works normal office hours (M-F) but may require occasional night or weekend work.

Requirements

• Flexible to work through challenges and respond to situations with a calm demeanor
• Excellent in clear, concise communication (verbal, written, email)
• Driven to taking on the challenges of the job role, no matter how big or small
• Obsessed about details, knowing them, and talking about them
• Open to learning and growing with our organization
• Excited to work with and be a part of a team
• Collaborative efforts in helping to improve the inventory management and reporting system
• Effective communication to keep parts of the Operations process moving forward
• Open-mindedness for tackling challenges
• Sense of urgency and standard to all day-to-day tasks

Nice To Haves

• Proficiency with Excel a huge plus

Responsibilities

• Maintain detailed charting of advertisements, including posting and removal dates for all campaigns.
• Respond to sales team requests for inventory availability, which includes providing details of availability to accommodate the request and documenting inventory holds
• Setup and send work orders to the Operations Manager for all upcoming campaigns
• Provide clear communication with co-workers
• Provide any needed assistance to the National Inventory Manager

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees