Coordinator, Operations

SOUTH COAST BOTANIC GARDEN FOUNDATION•Unincorporated Rolling Hills Estates, CA

29d•$19 - $22•Onsite

About The Position

South Coast Botanic Garden is seeking a highly organized, proactive, and service-oriented Operations Coordinator to support the daily operations of one of Southern California’s premier public gardens. This position serves as a key operational resource, coordinating projects, contractors, procurement, departmental logistics, and administrative processes that contribute to an exceptional guest experience. Working collaboratively across departments, the Operations Coordinator ensures operational consistency, maintains accurate documentation, supports facilities and asset management initiatives, and assists with the successful execution of capital projects, seasonal installations, and daily operational activities.

Requirements

High school diploma or GED required
Strong organizational, time management, and project coordination skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office, particularly Outlook, Excel, and Word.
Ability to prioritize multiple projects in a fast-paced environment.
Exceptional attention to detail and commitment to accuracy.
Strong analytical and problem-solving skills.
Commitment to exceptional customer service and teamwork.
Genuine enthusiasm for South Coast Botanic Garden's mission.

Nice To Haves

Associate's or Bachelor's degree in Business Administration, Operations Management, Facilities Management, Project Management, Horticulture, Landscape Management, Logistics, or a related field preferred.
Experience coordinating operations, facilities, projects, procurement, or contractor activities preferred.
Experience with inventory, project management, or asset management software preferred.

Responsibilities

Coordinate contractor documentation, schedules, permits, and project deliverables to help ensure work is completed safely, accurately, on time, and within established standards.
Collaborate with the Operations Manager and Director of Operations to coordinate and support garden projects, including traveling and permanent exhibits, garden maintenance, capital projects, and seasonal installations.
Ensure quality control of exhibits and seasonal installations by monitoring presentation standards and tracking the maintenance of exhibit components.
Communicate effectively with internal departments to ensure project alignment.
Adhere to and promote safety guidelines, maintaining a safe work environment and demonstrating a commitment to safe practices all while providing a positive visitor experience with guests, volunteers, contractors and staff.
Operate power tools and other equipment as needed to support garden and maintenance activities.
Create, update, and maintain detailed operational calendars and supply inventories to ensure seamless day-to-day functions.
Coordinate the day-to-day administrative functions of the Operations Department, including office supplies, operational materials, and expense tracking.
Schedule and manage deliveries, procurement, and reservations for the Operations Department.
Support the onboarding of new staff by providing training on company vehicles, power tools, equipment, and organizational assets.
Provide basic IT support to garden staff, including troubleshooting hardware, software, printers, mobile devices, and user access issues.
Schedule, coordinate, facilitate, and document site walkthroughs and operational meetings, ensuring accurate meeting notes and follow-up on action items.
Develop and refine procurement and asset tracking processes.
Receive, document and inventory purchased materials and equipment.
Source, evaluate and recommend vendors and contractors.
Maintain positive vendor relationships while supporting operational goals.
Recommend and implement new and current standard operating procedures.
Perform other duties as assigned.