Operations Coordinator

John Gore Organization•New York, NY

12d•$24 - $26•Onsite

About The Position

The John Gore Organization (JGO) is a leading presenter, distributor, and marketer of Broadway theater worldwide. Led by owner John Gore, a record 27-time Tony Award winner and Emmy Award recipient, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com, Group Sales Box Office, and Broadway Brands. JGO presents live theater in more than 45 cities across North America, as well as on Broadway, Off-Broadway, London’s West End, Japan, and China. Its productions have earned Tony Awards in every producing category, along with numerous Drama League, Drama Desk, and Olivier Awards. The organization is committed to expanding access to the arts and supporting theater education initiatives that inspire and develop the next generation of artists, audiences, and industry leaders. John Gore also oversees John Gore Studios, a British film and television studio dedicated to preserving iconic heritage IP and championing new storytelling. We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth.

Requirements

Proficiency in Microsoft office (excel, word, PowerPoint, Teams) and Adobe pro.
Demonstrates accuracy and thoroughness
Eagerness to learn new skills
Great communications skills (written & verbal)
Comfort with learning new software systems
Very detail oriented
Ability to fully execute tasks within deadlines
Flexibility with changing seasonal workloads and responsibilities
Ability to read, analyze, and interpret pricing proposals and negotiations.
Excellent written and verbal communication skills.
The ability to communicate with colleagues both inside and outside the company at all levels.
Ability to draft and send e-mails in MS Outlook along with follow-up, as needed.
Ability to prioritize workflow based on deadlines
Ability to troubleshoot problems and find creative solutions

Nice To Haves

Bachelor’s degree or relevant work experience preferred

Responsibilities

Prepare and submit wire requests
Submit invoices through Workday
Serve as vendor contact for Kansas City
Coordinating completion of part-time employee spreadsheets for final review and approval from General Manager
Administer tax withholding prep for review and approval
Assist General Manager with proforma prep
Complete Engagement Settlements in multiple cities as needed
Coordinate settlement memo drafting & distribution
Data entry and maintenance in proprietary database
Special projects as needed
Update and maintain operation data trackers
Coordination of expenses for budgeting
Auditing Settlements for accuracy and thoroughness
Data entry and maintenance in proprietary database
Review Final Schedules for accuracy prior to distribution
Provide supplemental contract management support as needed
Special projects as needed