Operations Coordinator

Greenlite AI•San Francisco, CA

4d•Onsite

About The Position

As an Operations Coordinator at Greenlite, you'll be the heartbeat of our SF office, ensuring our team has everything they need to move fast and build the future of financial crime compliance. This is a hands-on role where no two days are the same—from managing a perfectly stocked kitchen to executing seamless team events that define our culture. You'll work directly with leadership and cross-functional teams to take full ownership of our daily office environment, vendor relationships, and internal events. Your operational excellence will directly impact team productivity, morale, and our ability to scale as a high-growth AI company. This is a core operations role supporting the entire organization. You're a proactive, high-energy professional who loves logistics and thrives in person. You'll lead office management, coordinate meal programs, and ensure our workspace is organized, professional, and high-performance. You're not just managing an office—you're creating the operational foundation that allows our team to focus on protecting the global financial system. Please Note: This is an on-site role. We work in-person Monday through Friday in our SF office.

Requirements

1-3 years of experience in office operations, hospitality, retail management, or administrative roles
Reliability—you take pride in being the person everyone can count on to get things done
Problem solver who handles vendor cancellations or office issues calmly and quickly
Clear, professional communicator comfortable interacting with everyone from CEO to external contractors
Tech savvy with proficiency in Slack, Google Workspace (Calendar/Docs), and basic project management tools
High-energy and proactive with ability to anticipate needs and take initiative

Nice To Haves

Experience in fast-paced startup or tech company environment
Event planning or hospitality background
Experience managing vendor relationships and negotiating contracts
Passion for creating positive workplace culture

Responsibilities

Manage daily office environment ensuring workspace is organized, professional, and high-performance
Coordinate daily catering and snacks, serving as primary point person for all food vendors
Partner with leadership to plan and execute internal events, happy hours, and celebrations
Act as facilities liaison with building management, handling maintenance requests and ensuring office security
Assist with onboarding logistics for new hires, including desk setup and welcome materials
Provide general operational support to leadership team as company grows
Proactively identify and solve operational challenges before they impact the team