Operations Coordinator

Wallenius Wilhelmsen•Brunswick, GA

3d•Onsite

About The Position

We are seeking a highly organized and detail-oriented Operations Coordinator to support terminal and logistics operations through payroll administration, financial tracking, vendor management, reporting, and compliance activities. This role plays a critical part in ensuring accurate payroll processing, invoice management, operational reporting, and regulatory compliance while supporting the day-to-day success of our operations team.

Requirements

2+ years of experience in operations coordination, payroll, accounting support, or administrative roles
TWIC card or the ability to obtain one before start date
Strong proficiency in Microsoft Office, including Excel and Outlook
Exceptional attention to detail, accuracy, and organizational skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong communication and problem-solving skills

Nice To Haves

Experience working with unionized workforces and labor payroll processes
Knowledge of payroll compliance, garnishments, employment verifications, and employee record administration
Knowledge of OSHA reporting, safety compliance, and incident tracking
Experience with vendor management, purchase tracking, and inventory coordination

Responsibilities

Coordinate weekly payroll processing, timesheet review, employee record updates, payroll corrections, and employment verifications.
Manage accounts payable activities including invoice review, coding, reconciliation, vendor setup, check requests, and purchase tracking.
Maintain operational reports and key performance indicators (KPIs), including labor hours, unit volumes, utility consumption, safety metrics, and month-end reporting.
Support office operations by managing mail, supplies, service invoices, company vehicle registrations, and administrative records.
Track workplace incidents, lost-time cases, OSHA-related reporting, and compliance requirements while coordinating with Risk & Insurance teams.
Partner with Operations, Accounting, Human Resources, vendors, and external agencies to ensure accurate reporting, compliance, and efficient day-to-day operations.