OPERATIONS COORDINATOR - BRANCH NETWORK

SELECT EVENT GROUP INC•South Laurel, MD

23h•Onsite

About The Position

Under the direction of the Director of Operations Tents, Structures and Flooring, the Operations Coordinator administratively supports the Internal Operations managers around Event Production. This position is designed to provide an administrative strength capable of driving existing processes and managing significant amounts of detailed information. Success in this position is defined by the coordinator's ability to adhere to and expand upon the processes in place, driving the team's consistent ability to meet the daily goal of delivering the right equipment, in good repair, to the right place, at the right time.

Requirements

Attention to detail
Ability to prioritize & multi-task
Computer literacy esp. Microsoft excel
Ability to communicate professionally through email/phone
Problem solving
Basic math

Nice To Haves

Bilingual

Responsibilities

Manage job specific information as jobs near production (typically 10 days prior to install) to include but not limited to: Review inventory management software tickets for accuracy in terms of equipment and supplies
Ensure Sales Team has provided all information needed by Internal Operations Teams 10-days prior to install
Ensure Operations Team is working with the most up-to-date information as changes occur
Focus operations around job production according to specific production schedules
Attend production meetings with operations managers to ensure that production notes are executed during load out
Organize, document and disseminate all job-specific information generated from Sales Team and production meetings
Work with Internal Operations Managers and Sales Team to ensure that custom/non-inventory equipment and other non-standard project specific equipment is properly handled for accurate, thorough load outs
Assist in inventory management by strategically updating inventory parts on reservations
Relay any job-related issues experienced by the Internal Operations Team back to the Sales Teams
Maintain repair tickets for each internal department
Relay any parts/equipment issues reported by the Internal Operations Team that impact the structure and/or accuracy of the inventory management system
Input actual labor hours reported by the field crews into job costing documents
Assist field managers with the preparation of driver packets and other scheduling activities
Establish strong working relationships and demonstrate professionalism with fellow employees, especially Operations Managers and the Sales Team
Act as liaison between and coordinate with the following people/groups as needed to facilitate successful events: Operations and Sales Teams, Operations and Management, Other company divisions
Assist other team members as needed