Operations Coordinator

Gateway Community & Technical College•Southlake, TX

13d•Onsite

About The Position

The Operations Coordinator provides the administrative backbone of Operations. This role handles the purchase orders, records, vendor paperwork, keys and vehicles, help desk traffic, and reporting that keep the work moving — today primarily for Property Management, and across the other Operations functions as the department grows. It is often the first call for a campus or department with an operations question.

Requirements

A clear passion for Jesus and a strong biblical foundation
Strong organizational skills and the ability to hold many moving parts at once
Detail-oriented, with strong follow-through on purchasing, records, and ticket routing
Proficient written and verbal communication skills
Handles contracts, access records, and confidential information with discretion
Able to work across teams and follow requests through to completion
Comfortable with reporting and dashboard tools, and able to pick up new systems quickly
Able to work independently without constant supervision
Good at managing time and juggling more than one priority at once
2+ years of administrative or coordination experience

Nice To Haves

Experience supporting a facilities, operations, or property department
Prior experience in a church, nonprofit, or ministry environment

Responsibilities

Provides day-to-day administrative and coordination support across Operations
Handles administrative processes: purchase requisitions, check requests, expense reports, invoices, and departmental billing within the approved threshold
Produces and maintains purchase orders, and tracks them through approval, ordering, and delivery
Maintains operations records — contracts, service agreements, warranties, permits, drawings, and digital files — organized within the organization's cloud-based systems
Prepares building use agreement documents for events that require payment or contracts
Manages the calendar for vehicle reservations, distributes keys, and maintains usage records
Serves as the point of contact for building keys and access records across campuses
Processes and assigns help desk tickets, and follows aging tickets through to completion
Supports budget preparation, tracking, and reconciliation for Operations
Prepares recurring operations reports and keeps dashboards current
Coordinates scheduling for department meetings, vendor appointments, and walkthroughs
Serves as a point of contact for campuses and departments with operations questions, and routes requests to the right team
Serves at weekend services and churchwide events as the ministry calendar requires
Performs other duties as assigned.
As a member of the Gateway Church team, this position supports, recruits, and develops Serve Team members, and serves alongside the broader team as ministry and organizational needs arise.