Operations Coordinator

Saber Power Services•Rosharon, TX

8d•Onsite

About The Position

Saber Power Services, LLC, (SPS) located in Houston, TX is a nationally recognized full service, EPC, specialty engineering, procurement, construction and NETA testing and commissioning company specializing in complex medium and high voltage electrical infrastructure in North America. Saber Power Services is seeking a professional, dedicated individual with a positive outlook for an Operations Coordinator position. Working under the supervision of the Operations Manager/Supervisor, the Operations Coordinator will be responsible for assisting the Field Service management team with timekeeping, asset management, administrative functions and improving processes/procedures. The Operations Coordinator will provide a variety of technical, general and clerical administrative services. The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner. The Operations Coordinator must also possess a solid knowledge of privacy record keeping laws, and have the integrity and discipline needed to ethically oversee and effectively maintain the confidentiality of vital records.

Requirements

3+ years of hands-on administrative support experience
Proficiency in Microsoft Office
Excellent communication skills – written and verbal
Ability to prioritize and strong problem-solving skills
Must have the ability to multi-task in a fast paced and deadline driven environment.
Must be able to always maintain professionalism and a positive attitude.

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Reconcile technician billable time based on schedules and customer time sheets
Schedule technicians to projects based on scope and qualifications
Manage all client time & equipment systems (i.e., TRACK, AES, CCM, CAMPS, MESCH, etc.)
Daily allocation of time for nesters and special projects
Daily allocation of equipment and materials
Submission of exception reports to settle discrepancies between software and timesheets
Submission of technician rosters, equipment, and materials to client before projects to make them available for allocation
Work with project controls team to ensure timely invoicing
Maintain fleet allocations in Salesforce
Assist with asset management
Coordinate with Asset Supervisor to find the most cost-effective way to assign equipment to projects (Saber-owned or rentals)
Coordinate with Asset Team to make sure rentals are returned on time
Review overhead costs with Operations Manager/Supervisor to ensure alignment with budget
Maintain office supplies and arrange facility upkeep
Expense reporting consolidation and review
Technical report consolidation
All other tasks as assigned by manager