Operations Coordinator

Ember Valley Management Company•Shasta Lake, CA

4d•Onsite

About The Position

Ember Valley was founded with a vision to merge authentic cannabis culture with commercial scalability. As one of the largest licensed operators in the U.S., we specialize in indoor flower cultivation, manufacturing, and the final-form processing of premium cannabis products. Our commitment to quality, consistency, and excellence has positioned us as one of California's most successful cannabis brands in a short period. Operating without outside capital, we retain the flexibility to make structural changes and adapt swiftly to the ever-evolving cannabis industry. We are a team of dedicated professionals who prioritize collaboration and vision over individual success. We are looking to hire an Operations Coordinator to join our growing team in Redding, CA. This role is integral to supporting both our HR and accounting operations as well as overseeing day-to-day inventory management. You will work across several departments to ensure the smooth functioning of accounts payable (AP), and inventory tracking, helping to maintain a seamless operation across the board.

Requirements

Associate's degree or higher in Business, Accounting, Math, or related field.
1-2 years of experience in AP, or administrative roles, ideally with exposure to accounting or inventory management.
Highly organized and detail-oriented with the ability to manage competing priorities.
Adept at learning new technologies, especially payroll and accounting platforms.
Strong interpersonal and communication skills, with a focus on customer service.
Proficient in Google Suite.

Nice To Haves

Experience with Human Resources Information Systems (HRIS) or payroll software preferred.
Knowledge of or interest in the cannabis industry is a plus.

Responsibilities

Audit invoices and manage accounts payable aging, ensuring timely and accurate payments.
Act as a liaison between internal departments, accounting, and external vendors.
Enter AP/AR data into QuickBooks, ensuring accuracy and proper record-keeping.
Oversee debit card and manual check transactions, entering them into the Debit Card and Check Log, and organizing receipts and invoices.
Assist in tracking and monitoring inventory levels.
Coordinate with internal teams to ensure inventory records are accurate and up-to-date.
Help manage the logistics for inventory receipts and orders.
Perform general office tasks such as filing, generating reports, preparing presentations, and setting up meetings.
Anticipate the needs of the HR Department to ensure a smooth workflow.
Assist with HR functions, such as scanning and filing documents, and supporting onboarding and termination processes.
Assist with special projects and miscellaneous tasks as needed.