Operations Coordinator

JLL•Charlotte, NC

35d•Remote

About The Position

The Operations Coordinator supports the daily activities of Operations Managers (OMs) and the field technicians by assisting with onboarding, ongoing support with ordering of uniforms, badges, tools, etc, systems support with critical applications, support with expense receipt tracking, and various other support functions. This role is crucial in ensuring the smooth operation of the team and providing essential support to both new and existing employees.

Requirements

Minimum of High School diploma.
Minimum of 4 years current data entry experience.
Strong customer service skills, internal and external to organization.
Knowledge of Microsoft Office Suite, Word, Excel, and PowerPoint.
Ability to take responsibility for various projects with an attention to detail and prioritize workload to meet critical deadlines.
Excellent oral and written communication skills.
Professionalism, Confidentiality and Discretion.
Must have a home office with high speed internet access.
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Responsibilities

Maintain New Hire Tracker.
On-board new hires: obtain information and forms from new hires, communicate new hire information internally; update Corrigo; fleet & support; order p-card, uniforms, badge, tools, supplies, et.al.
Process exiting employees: Samba (MVR program), Abukai, Corrigo systems; fleet, p-card cancellation, PTO/TBT trackers, employee directory, etc.
On-going updates of systems and records (Corrigo, employee directory, fleet program, Abukai, SAMBA, etc.)
Order and manage replacement badges, uniforms, fleet insurance cards, fuel cards, registration renewals and transfers, etc.
Review and provide SAMBA (MVR) report periodically to operations managers.
Assist with work order updates/status in certain client specific Corrigo instances.
Update fleet program website with assigned driver information.
Order office supplies from appropriate/authorized supply vendor for technicians and others, as needed.
Toolbox Talks and Refrigerant Log Tracking.
Assist as needed, with p-card reconciliations and missing receipts.
Attend various group and department wide weekly meetings.
Ad hoc and on-going support to manager and operations technicians, engineers, managers, leadership and other MES support teams.
Assist and back-up support to others on the OC Team.
Special projects/other duties as assigned (for example, but not limited to, payroll, uniform management, SharePoint, Corrigo operational and financial support, Abukai, etc.)